Sussex Partnership NHS Foundation Trust

Team Secretary Apprentice

The closing date is 30 October 2025

Job summary

Team SecretaryApprentice - Band 3 - NHS Sussex Partnership Trust - Dementia Service Team - 37.5 hours/ week (9 AM - 5 PM - with 4 working days and 1 study day)

Would you like to be paid while you develop your administration skills and gain a Level 3 Business Administration qualification in a healthcare setting? If so, this might be the opportunity for you.

We are looking to appoint an enthusiasticBusiness Administration Apprenticeto join our service as a Team Secretary within Dementia and Older People Mental Health Service.

As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members in afriendly environment where you can develop your skills and achieve the Business Administration qualification.

The apprentice will be expected to meet the requirements of this job description by the end of the apprenticeship. This will be achieved by gaining relevant skills, knowledge and behaviours throughout the structured learning that are set by the training provider and line manager.

Main duties of the job

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.

Essential skills required for the post include - the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.

About us

We want to recruit, develop and retain a skilled and motivated workforce. We welcome applications from individuals wishing to become an apprentice and gain experience in the NHS. You will develop new skills and knowledge whilst working with an established team gaining valuable work experience and a recognised apprenticeship qualification.

Commitment to completing the qualification during the apprenticeship is required. This apprenticeship standard is at Level 3 and will typically take around 18 months to complete.

The post is fixed term for the duration of the apprenticeship, with a possibility of a permanent role upon completion, though this is not guaranteed.

The post is full time - 37.5 hours per week.

All applicants must be:

Resident in the UK/EEA for the last three years.
Must not have a similar business administrative qualification (including apprenticeship at Level 3 or above) and must not be in any form of formal government-funded education.

Date posted

16 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

354-AN-20880

Job locations

Old Trust HQ - Swandean Site

Arundel Road

Worthing

BN13 3EP

Job description

Job responsibilities

Job description

Job responsibilities

Person Specification

354-AN-20880

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Person Specification

354-AN-20880

Essential

NVQ 3 or equivalent
RSA 3 or equivalent experience and evidence of further practical experience or equivalent
Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

Essential

Proven experience of a range of secretarial procedures
Experience of producing documents to a high standard of presentation with good accuracy
Experience of maintaining office systems
Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information