Sussex Partnership NHS Foundation Trust

Team Secretary

The closing date is 30 October 2025

Job summary

We are looking for a Team Secretary to work within our Mental Health Liaison Team based at St Anne's Centre, St Leonards on Sea.The job will entailo Dealing with incoming and outgoing phone callso Diary management and sending out appointment letterso Creating clinical letters from tapes or written noteso Minute takingo Supporting Team PA and wider team with all aspects of admin tasks

Main duties of the job

Main duties of the jobWe are looking for an experienced Team Secretary with a "can do" attitude to provide administrative support within our Mental Health Liaison Service. The service runs 24 hours a day, 365 days a year offering supporting to people in a mental health crisis attending A&E or those admitted to our General Hospital on site with an additional mental health crisis. As part of the admin team your role will be to support the clinical team in sharing information with the service user's GP and ensure patient demographical information is correct.

This clinical team consists of consultant psychiatrists, mental health nurses, support workers and your admin colleagues.

About us

Working for your organisationThe Trust offers the following:o NHS Pension contributionso 27 days holiday allowance plus bank holidayso Flexible Working patternso Child care voucherso Excellent training and development opportunitieso NHS Discountso Employee Assistance ProgrammeSt. Anne's Centre in specific offers free parking.To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID.

Date posted

16 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

354-AE-21148

Job locations

St Anne's Centre

729 The Ridge

St Leonards on Sea

TN37 7PT

Job description

Job responsibilities

Detailed job description and main responsibilitiesThe successful post-holder will need to be able to demonstrate exemplary communications skills, tact and diplomacy, along with the ability and desire to work as part of a team in a clinical mental health setting and also on their own to a high standard. Full training on our clinical information system and any other IT systems will be provided to the successful candidate.

The post holder will be required to work independently, prioritise and organise own work load taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.

Job description

Job responsibilities

Person Specification

Skills

Essential

Experience in admin role
Previous NHS Experience
Good IT knowledge & skills
Good communication skills

Desirable

Knowledge of patient information systems
Experience of mental health services

Person Specification

Skills

Essential

Experience in admin role
Previous NHS Experience
Good IT knowledge & skills
Good communication skills

Desirable

Knowledge of patient information systems
Experience of mental health services

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.