Sussex Partnership NHS Foundation Trust

Team Administrator

The closing date is 12 October 2025

Job summary

We are looking for a highly organised and self-motivated individual to join the Office of the Chief Executive. This dynamic and fast-paced role will offer excellent training and development opportunities.

In this role, you will provide administrative support to the Chief Executive, primarily based in Worthing. Your initiative will be key in managing priorities, building strong professional relationships and delivering outstanding customer service. As the Team Administrator, you will require a keen eye for detail and exceptional communication skills. You will play a vital role in ensuring the smooth operation of the Office of the Chief Executive, working under the guidance of the Senior Business Manager to provide a comprehensive, high-quality and confidential administration service.

We are seeking a proactive team member with excellent problem-solving skills, who can act with confidence and discretion, support decision-making, and step in with delegated authority when needed. You will take ownership of meeting administration, diary management, and the shared mailbox, while collaborating closely with other teams including the wider Executive Support Team.

If you're practical, decisive, and passionate about supporting others, we would like to hear from you.

Please note that this role necessitates being in the office for four out of five days per week, with working hours from 09:00 to 17:00, Monday to Friday.

Interview Date: Monday 20th October 2025

Main duties of the job

Management of the diary of the CEO, making decisions about priorities and balancing conflicting requests. Booking venues, refreshments, equipment, and car parking spaces, setting up rooms and preparing PowerPoint presentations.

Providing administrative support for internal and external meetings and events, including administration, maintaining a register of attendees, preparing delegate packs and attending events to be on the registration desk.

To answer and deal with in a confidential manner all email and telephone enquiries, providing an accurate message service and taking appropriate follow up action.

Providing cover in the absence of the other administrative staff.

Being initiative-taking in organising and prioritising workload, managing own time effectively, highlighting problems as they arise and proposing workable solutions within available resources.

To meet and greet visitors, providing a welcoming environment and offering refreshments considering any special dietary requirements.

To manage the office environment, maintaining exacting standards, efficiency and professionalism always contributing to a healthy and safe working environment by adhering to health and safety regulations at trust policies.

To maintain a professional and highly confidential approach to all work conducted for the Trust.

To undertake any other duties at the request of the Business Manager which are commensurate with the role.

About us

Sussex Partnership NHS Foundation Trust is a specialist provider of mental health, learning disability and neurodevelopmental care to people living in South East England.

Join Sussex Partnership and you'll be part of an NHS trust that allows you to thrive and, in turn, thrives because of you. We believe in the vibrancy of our fantastic people. And how that leads to even better support for the people who use our services.

Date posted

02 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

354-CO-21750(EC)

Job locations

Portland House

44 Richmond Road

Worthing

BN11 1HS

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for further details of the role.

Job description

Job responsibilities

Please refer to the attached Job Description and Person Specification for further details of the role.

Person Specification

Qualifications

Essential

Good standard of secondary education; GCSE at Grade C or above
NVQ Level 3 or equivalent experience and evidence of further practical experience
Audio typing/shorthand/speedwriting

Knowledge/Experience

Essential

Previous experience of working as a Personal Assistant to a senior manager
Sound knowledge of Microsoft Office including Word and Excel.
Experience of maintaining office systems
Experience of dealing with confidential and sensitive issues with tact and diplomacy

Person Specification

Qualifications

Essential

Good standard of secondary education; GCSE at Grade C or above
NVQ Level 3 or equivalent experience and evidence of further practical experience
Audio typing/shorthand/speedwriting

Knowledge/Experience

Essential

Previous experience of working as a Personal Assistant to a senior manager
Sound knowledge of Microsoft Office including Word and Excel.
Experience of maintaining office systems
Experience of dealing with confidential and sensitive issues with tact and diplomacy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information