Sussex Partnership NHS Foundation Trust

Admin Team Lead

The closing date is 02 October 2025

Job summary

Are you an inspiring leader? Someone who thrives in a challenging environment? An exciting opportunity has arisen for an experienced administrator to join the Forget me not unit as our Admin Team Leader.

You will provide a vital and dynamic Team Leader role and will manage and develop a responsive administration service having responsibility for the day-to-day management of the team including annual appraisals, annual leave, sickness management and adherence to the Trust HR policies and procedures.

The successful candidate will be enthusiastic about the challenges of a busy working and constantly changing environment, with the ability to remain calm under pressure and to achieve strict deadlines. You will be a highly motivated individual, with the ability to motivate and influence others, suggest and implement ideas to improve team performance and efficiency and will have excellent communication skills.

Main duties of the job

We are looking for someone who will provide leadership to 2 admin staff across the Forget me not Unit - dementia assessment unit, 3 10 bedded wards

You will need to be able to demonstrate strong administration and IT skills and be solution focused. You will also be assisting with site management, promoting the smooth running of the building and liaising with the estates team.

The main duties include:

Supervising day-to-day operations of the administrative department
Provide cover & support as and when necessary; have an understanding of each aspect of the office function
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures
Promoting data quality processes and a right first time approach
To motivate colleagues and champion service improvement for the division
Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
Ensure the teams are working to KPI's and achieving targets for supervision and mandatory learning.
Any other duties as advised by the line manager

About us

Sussex Partnership NHS Foundation Trust has teaching status and is developing into one of the country's leading teaching mental health trusts. Working here offers continued training and development, plus all the benefits of living in Sussex.

Sussex is a beautiful county with good transport links, vibrant communities, rural areas and access to the Coast and the South Downs. There are lots of land and water sports, a thriving and diverse arts community, environmentally-orientated groups and great food.

We can offer a supportive and flexible working environment and access to training opportunities to assist you to realise your potential and achieve a greater degree of job satisfaction.

As a Trust employee you will enjoy the following:

Excellent starting salary
NHS Pension contributions
27 days holiday allowance plus bank holidays
Flexible Working patterns
Child care vouchers
Excellent training and development opportunities
NHS Discounts
Employee Assistance Programme
Opportunity to join the Admin Network and contribute for the growth of the profession in SPFT

The forget me unit - Swandean, in specific, also offers free parking.

Date posted

18 September 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year PA

Contract

Permanent

Working pattern

Full-time

Reference number

354-AN-20881

Job locations

Swandean

Arundel road

Worthing

BN13 3EP

Job description

Job responsibilities

The main duties include:

Supervising day-to-day operations of the administrative department
Provide cover & support as and when necessary; have an understanding of each aspect of the office function
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures
Promoting data quality processes and a right first time approach
To motivate colleagues and champion service improvement for the division
Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
Ensure the teams are working to KPI's and achieving targets for supervision and mandatory learning.
Any other duties as advised by the line manager

Job description

Job responsibilities

The main duties include:

Supervising day-to-day operations of the administrative department
Provide cover & support as and when necessary; have an understanding of each aspect of the office function
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures
Promoting data quality processes and a right first time approach
To motivate colleagues and champion service improvement for the division
Serve as the liaison between administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiously
Ensure the teams are working to KPI's and achieving targets for supervision and mandatory learning.
Any other duties as advised by the line manager

Person Specification

Qualifications

Essential

Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
Evidence of continuous personal and professional development

Desirable

Project management qualification for example PRINCE2 or equivalent experience

Person Specification

Qualifications

Essential

Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience.
Evidence of continuous personal and professional development

Desirable

Project management qualification for example PRINCE2 or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information