Job summary
Sussex Partnership Foundation Trust (SPFT) operates a centralised Transformation & Change function, enabling the Trust to deliver its major change programmes, to improve outcomes and deliver better value.
The Programme Support Officer will provide essential administrative and coordination support to the Programme Management Office (PMO) and project teams. Reporting to the Head of PMO, the role will be crucial in ensuring that programme activities are well-organised, deadlines are met, and reporting mechanisms are in place. The Programme Support Officer will also assist in maintaining effective governance, tracking progress, and supporting the smooth delivery of multiple projects within the organisation.
Main duties of the job
The Programme Support Officer will provide essential administrative and coordination support to the Programme Management Office (PMO) and project teams. Reporting to the Head of PMO, the role will be crucial in ensuring that programme activities are well-organised, deadlines are met, and reporting mechanisms are in place. The Programme Support Officer will also assist in maintaining effective governance, tracking progress, and supporting the smooth delivery of multiple projects within the organisation.
o Project manages a specific project within a site or health economyo Supports, facilitates and monitors progress of project within site(s) or health economyo Supports performance improvement
About us
Our support services help to keep the trust running. They are the core to everything we do and are valued as such.
Job description
Job responsibilities
Programme Coordination Support the planning and coordination of key programme activities, including setting up meetings, preparing agendas, and taking minutes for programme boards and project meetings.Documentation and Reporting Assist with the preparation of project and programme documentation, such as status reports, risk registers, and governance documents, ensuring accuracy and timely submission to senior stakeholders.Risk and Issue Tracking Maintain logs of programme risks, issues, and dependencies, ensuring that updates are tracked, and follow-up actions are monitored and addressed.Resource Management Support Help track resource allocation across projects and programmes, ensuring that resource planning and utilisation are effectively monitored.Stakeholder Engagement Assist in liaising with key stakeholders, both internal and external, ensuring effective communication of programme updates and progress reports.Financial Administration Support the Head of PMO in managing programme budgets, tracking expenditure, raising purchase orders, and ensuring financial records are maintained.Change Control and Governance Assist with the administration of change control processes and ensure that programme governance frameworks are adhered to.Continuous Improvement Contribute to the continuous improvement of PMO processes, identifying areas for efficiency gains and supporting the implementation of best practices across the PMO.Programme Support Tools Manage and update project management software and tools (e.g., MS Project, SharePoint), ensuring that all project data is current and accurate.Policy/Service Development Implement policies and propose changes to practices, procedures for own area/propose policy or service changes, impact beyond own area Develops policies and protocols for own work area/proposes project changes which impact across the sectorFinancial & Physical Resources Authorised signatory, large payments; monitor budgets or financial initiatives; hold delegated budget/Budget holder for department, service Authorised signatory for large payments in relation to project/carries out day-to-day budget management duties, including administering and monitoring the project budget; budget holder for project
Job description
Job responsibilities
Programme Coordination Support the planning and coordination of key programme activities, including setting up meetings, preparing agendas, and taking minutes for programme boards and project meetings.Documentation and Reporting Assist with the preparation of project and programme documentation, such as status reports, risk registers, and governance documents, ensuring accuracy and timely submission to senior stakeholders.Risk and Issue Tracking Maintain logs of programme risks, issues, and dependencies, ensuring that updates are tracked, and follow-up actions are monitored and addressed.Resource Management Support Help track resource allocation across projects and programmes, ensuring that resource planning and utilisation are effectively monitored.Stakeholder Engagement Assist in liaising with key stakeholders, both internal and external, ensuring effective communication of programme updates and progress reports.Financial Administration Support the Head of PMO in managing programme budgets, tracking expenditure, raising purchase orders, and ensuring financial records are maintained.Change Control and Governance Assist with the administration of change control processes and ensure that programme governance frameworks are adhered to.Continuous Improvement Contribute to the continuous improvement of PMO processes, identifying areas for efficiency gains and supporting the implementation of best practices across the PMO.Programme Support Tools Manage and update project management software and tools (e.g., MS Project, SharePoint), ensuring that all project data is current and accurate.Policy/Service Development Implement policies and propose changes to practices, procedures for own area/propose policy or service changes, impact beyond own area Develops policies and protocols for own work area/proposes project changes which impact across the sectorFinancial & Physical Resources Authorised signatory, large payments; monitor budgets or financial initiatives; hold delegated budget/Budget holder for department, service Authorised signatory for large payments in relation to project/carries out day-to-day budget management duties, including administering and monitoring the project budget; budget holder for project
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience
- Project or programme management training or qualification (Prince2, MSP, APM)
- Evidence on ongoing CPD activity
Knowledge/Experience
Essential
- Experience in a similar support role within a project, programme, or PMO environment
- Familiarity with project management tools, methodologies, and frameworks such as PRINCE2, Agile, or Waterfall
- Excellent organisational and time-management skills, with the ability to manage multiple tasks and deadlines simultaneously
- Demonstrable experience in preparing complex reports, presentations, and contentious documentation for senior stakeholder
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, SharePoint, or equivalent).
- Ability to work independently and collaboratively with diverse teams, maintaining a proactive and solution oriented mindset
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent experience
- Project or programme management training or qualification (Prince2, MSP, APM)
- Evidence on ongoing CPD activity
Knowledge/Experience
Essential
- Experience in a similar support role within a project, programme, or PMO environment
- Familiarity with project management tools, methodologies, and frameworks such as PRINCE2, Agile, or Waterfall
- Excellent organisational and time-management skills, with the ability to manage multiple tasks and deadlines simultaneously
- Demonstrable experience in preparing complex reports, presentations, and contentious documentation for senior stakeholder
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, SharePoint, or equivalent).
- Ability to work independently and collaboratively with diverse teams, maintaining a proactive and solution oriented mindset
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
