Job summary
Do you have experience of working in a fast paced secretarial/administrative role?
Are you able to demonstrate excellent communication and interpersonal skills?
Are you looking for an administrative role just a 5 minute walk away from the beach?
If so, our Band 3 Team Secretary role maybe be just right for you.
We are looking for a full time Team Secretary to join the CAMHS Team at the Aldrington Centre, Hove.
The successful candidate will be providing excellent administration and secretarial support to our team of mental health professionals. We are looking for an enthusiastic individual with a flexible and creative approach to your work with a background in secretarial or administrative support. The ability to foster positive working relationships and being a strong team player is essential.
Main duties of the job
The role will provide excellent secretarial support to the team, including but not limited to:
- Handling all aspects of correspondence, including typing and formatting clinical notes
- Responding to telephone enquires
- Managing the diaries of the team and prioritising competing needs
- Data input
- Processing of new referrals
- Liaising with service users and families to arrange appointments
- Reception support
Good communication skills are essential together with the ability to deal sensitively with people who may be distressed at times.
About us
We know that a positive work/life balance bring about huge health related benefits, which has a positive impact on the care we provide. As a mental health Trust, Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our rewards packages reflect the immensely important work they do.
Job description
Job responsibilities
In order to be a successful Team Secretary in our team, you will have:
- A relevant NVQ Level 3 Qualification/RSA 3 of equivalent
- Experience in a secretarial role or relevant administration experience
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience using Microsoft Office including Outlook, Word and Excel
- Experience of working within a physical or mental health care setting
It would also be advantageous if you are familiar with the use of Carenotes.
This full time position has a busy and varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and using initiative.
See attached Job Description and Person Specification for full details.
Job description
Job responsibilities
In order to be a successful Team Secretary in our team, you will have:
- A relevant NVQ Level 3 Qualification/RSA 3 of equivalent
- Experience in a secretarial role or relevant administration experience
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience using Microsoft Office including Outlook, Word and Excel
- Experience of working within a physical or mental health care setting
It would also be advantageous if you are familiar with the use of Carenotes.
This full time position has a busy and varied workload. Therefore, we are seeking an individual who is able to find a balance between team working and using initiative.
See attached Job Description and Person Specification for full details.
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Person Specification
Qualifications
Essential
- NVQ 3 or equivalent
- RSA 3 or equivalent experience and evidence of further practical experience or equivalent
- Good standard of secondary education; GCSE at Grade C or above or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
