Job summary
The post will primarily be based at East Brighton Community Mental Health Centre, Brighton General Hospital site with the option to also work from Mill View Hospital.
This post is full time 37.5 hours per week Monday to Friday.
Sussex Community Rehabilitation Pathway provides high quality, safe and effective rehabilitation for adults with psychosis and complex mental disorder across Sussex. The team works collaboratively with patients who meet NICE guidance service criteria to deliver personalised rehabilitation in their local area to:
o Support a personally meaningful recoveryo Improve subjective quality of lifeo Enable social inclusion and participation in the wider community to achieve personal recovery goals
The Sussex Community Rehabilitation Service operates both short and long-term pathways, with short-term pathways offering temporary community rehabilitation input to people for up to 16-weeks and longer-term pathways which offer input to people for an expected minimum of 3 years.
Main duties of the job
o To provide comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave. To be responsible for maintaining sickness and absence records for all staff and related employee information.
o To act as central secretarial and administrative contact point for the team. To supervise junior staff including, where appropriate, allocating workload and reviewing performance. To maintain an overview of the administration function and workflow within the team. To consistently deliver client focused services, which promotes good customer service and effective working relationships.
About us
Key Benefits: Excellent NHS Pension, Generous holiday entitlement (starting at 27 days + 8 bank holidays), Access to a host of NHS discount schemes (Blue Light Card, Health Service discounts, discounted petrol etc.), Free parking Mill View Site on-site, Access to full psychological support, via our internal wellbeing team, Excellent supervision programmes, with ongoing opportunities for training and development which include apprenticeships up to Level 7.
Job description
Job responsibilities
Job outline:
To work independently, prioritise and organise own workload taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down. To supervise and allocate where necessary the workload of junior staff taking into consideration the competing demands of the team. To ensure administrative work is carried out within timescales set down.
To provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines. To arrange, prepare the agenda for and take minutes of team meetings and other meetings as directed. To lead on the administration process for the recruitment of staff i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview. In conjunction with the manager organise and co-ordinate staff training. To compile monthly absence returns for staff for sign off. To maintain records of sickness/absence/leave for the team. To maintain up to date staff details including emergency contacts details etc. To provide/obtain reports and data as required.
Further details provided in the Job Description
Job description
Job responsibilities
Job outline:
To work independently, prioritise and organise own workload taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down. To supervise and allocate where necessary the workload of junior staff taking into consideration the competing demands of the team. To ensure administrative work is carried out within timescales set down.
To provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines. To arrange, prepare the agenda for and take minutes of team meetings and other meetings as directed. To lead on the administration process for the recruitment of staff i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview. In conjunction with the manager organise and co-ordinate staff training. To compile monthly absence returns for staff for sign off. To maintain records of sickness/absence/leave for the team. To maintain up to date staff details including emergency contacts details etc. To provide/obtain reports and data as required.
Further details provided in the Job Description
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Person Specification
Qualifications
Essential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
