Finance Specialist – Financial Systems & Governance

Job description

Job responsibilities

The post holder will be responsible for the provision of financial services to the Trust and to assist the Finance Manager with the management of the Accounts Receivable, Accounts Payable, Treasury and VAT tasks performed by the Finance Hub, and to provide timely and accurate systems and governance services as required.

MAIN DUTIES:

Day to day professional and technical support to the Finance Manager - FSG in relation to Accounts Receivable, Accounts Payable, VAT and Treasury work, ensuring compliance with statutory legislation, NHS guidance and local policies and procedures.

Work closely with the Finance Manager to support the coordination of the Accounts Receivable, Accounts Payable, VAT and Treasury tasks performed by the Finance Hub.

To be responsible for running the Accounts Receivable, Accounts Payable and Treasury Power BI reports and disseminating the information.

To support the provision of financial compliance reports to ensure that key metrics are maintained, reported and investigated to resolve exceptions.

Supporting the Finance Manager - FSG on review of the SBS Best Practice Metrics Reports to consider areas of enhancement on controls and processes relating to Treasury, Accounts Payables and Receivables.

Maintaining finance contracts Purchase order log, and raising of requisitions for the Deputy Director of Finance - Financial Services and Governance and finance leads and notifying finance leads on PO receipting.

To maintain the Agreement of Balances exercises for Accounts Payables and Receivables in line with DHSC guidance, ensuring working papers are robust and mismatches are addressed and deadlines met. Liaising with the Finance Manager - FSG and Financial Controller - Reporting

To run the monthly Freedom of Information report and to assist in answering freedom of information requests within the specified timeframes.

To investigate and resolve any Accounts Payable queries escalated by the Finance Hub by exception and to investigate any invoices on hold within Oracle.

To oversee the Prepayments Control Account reconciliation and to investigate any differences identified.

Work with staff in NHS Shared Business Services to ensure the continuity of financial services and the achievement of timely and accurate transaction processing and the achievement of performance targets.

To assist with the Treasury management of the Trust, including overseeing the Trust's bank accounts and the management and reconciliation of cash delivery services.

To maintain the Trusts Barclaycard controls and processes and to ensure allocations are done accurately and on a timely basis, and ensure escalations are raised with the Finance Manager - FSG

Co-ordination and support of Cashier Services, including Petty Cash and Patients monies, supporting in the provision of patient bank services, review and site visits in line with the Trust's guidance and procedures.

Assist and support the year end accounts process, including dealing with audit queries on a timely basis.

Operate within agreed financial procedures and Standing Financial Instructions to ensure that financial control is maintained at all times.

Deputise for the Financial Manager and other members of the Department as required.

Undertake any other duties commensurate with the grade and nature of the post as directed by the Financial Manager, Financial Controller or Deputy Director of Finance.

Core Dimensions of Role

Develop and maintain communication with people on a range of matters, issues and ideas and / or in a range of situations.

Develop own skills and knowledge and provide information to others to help their development.

Appraise, interpret and apply suggestions, recommendations and directives to improve services.

Contribute to the improvement of quality and encourage others to do so.

Plan, develop and evaluate methods and processes for gathering, analysing, interpreting and presenting data and information.

Contribute to developing, testing and reviewing new concepts, models, methods, practices, products and equipment.

Coordinate and monitor the use of financial resources.

Prioritise and manage specific aspects of services and/or projects.

Key Relationships

Financial Systems and Governance team

Finance Hub Team

Financial Management team

Other staff and senior managers within the Finance Directorate

Other Trust staff and managers when advising on financial issues

External organisations when representing the Finance Department or Finance Directorate at meetings and seminars

External agencies e.g. HM Revenue and Customs, External and Internal Auditors, NHS Shared Business Services

Person Specification

Qualifications

Essential

• Fully qualified AAT (Association of Accounting Technicians) or equivalent experience
• Evidence of continuing professional development
• A-Level or equivalent level education

Knowledge/Experience

Essential

• Demonstratable relevant experience, including the use of computerised systems
• Specialist knowledge of financial and accountancy procedures e.g. accounting standards, control account reconciliations, cash and treasury management, preparation of accounts and other financial reports etc
• Experience of NHS finance
• Effective team working and leadership skills
• Staff management experience
• Knowledge and understanding of financial and nonfinancial issues affecting the NHS and mental health, learning disability and substance misuse services in particular
• Experience and good knowledge of modern computerised accounting and reporting systems, and PC based applications, particularly Oracle

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sussex Partnership NHS Foundation Trust

Address

Portland House

Worthing

BN11 1HS

Employer's website

https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)