Sussex Partnership NHS Foundation Trust

Electronic Patient Record (EPR) Programme Director

This job is now closed

Job summary

Sussex Partnership NHS Foundation Trust (SPFT) is seeking to implement a new Electronic Patient Record (EPR). The EPR will be implemented across the Trust in order to improve quality & safety and to enable efficient working practises, leading to better patient experiences.

As such we are recruiting for an EPR Programme Director who shares our ambition and vision. Working in partnership with the Executive and Senior Leadership Teams across the Trust and the ICB, to build the organisational readiness and appropriate conditions that will enable a smooth transition of the transformational change from programme to business as usual.

You will be responsible for standing up and leading the programme team and governance through to implementation.

Main duties of the job

Provide executive-level leadership and transformational change management expertise
Ensure a robust programme and governance infrastructure is in place to deliver the EPR Programme.
Effectively manage key stakeholders and interdependent relationships across all partners with particular emphasis on clinical and medical colleagues.
Provide Executive-level change management expertise with specific responsibility for delivering the vision for integrated care, supporting the development and implementation of new delivery models and system integration.
Provide effective leadership and direction, identifying and securing commitment to change and engaging and managing stakeholders in order to deliver high profile and complex transformational change.
Recruit the appropriate programme management team and ensure key processes are defined and in place.
Create focussed and tailored communications to senior and multi-agency audiences that stimulate interest and relay complex issues in an effective and easy to understand way.
Provide expert leadership in developing and implementing a culture of service improvement, working to embed the standards, behaviours and strategies needed to bring about the successful deployment, adoption and optimisation of the new EPR.
Ensure that the correct risks and dependencies have been identified, analysed and rated and that appropriate the mitigation and activity is in place to manage them.

About us

Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care.

This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships. So what can we offer you in return? We're an organisation which puts people first.

We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Date posted

03 August 2023

Pay scheme

Agenda for change

Band

Band 8d

Salary

£83,571 to £96,376 a year per annum

Contract

Fixed term

Duration

24 months

Working pattern

Full-time

Reference number

354-CO-21211

Job locations

Northdown

Worthing

BN13 3EP

Job description

Job responsibilities

Key Responsibilities:

To lead the Trusts EPR replacement programme and ensure establishment of the EPR Delivery Group.

Critically, to manage the alignment of clinical processes alongside the implementation of the new clinical system, working alongside clinicians and service directors on redesign aspects

To provide the business change process framework and develop the necessary strategic relationships to ensure a successful delivery

Create and maintain productive relationships with staff across all levels, both internally and externally

Ensure that the predicted business transformation and benefits realisation is driven and achieved, and provide evidence of this through reports to the Transformation and Improvement and Digital and Data Committees.

Appoint the programme delivery team and agree their roles and responsibilities

Define and direct the whole programme governance arrangements (MSP based) and ensure timely and professional reports to higher and adjacent groups.

Determine the optimal implementation approach, considering patient safety and costs, and agree with the EPR Delivery Group

Manage the migration from legacy systems and most importantly, ensure the patient records/information are safely available throughout the period of parallel running (single view of the patient)

Fully engage the Trust in the process of implementing the new system. Maximise achievement of the new systems capabilities through engagement of all Trust managers, staff and other relevant health care providers and partners

To be professionally accountable for the development of the plans which underpin the programme delivery and direct the programme delivery team in the establishment of appropriate programme structures and governance arrangements for the successful management of the programme, including budgetary and robust risk management.

To support the programme delivery team in directing and managing the expectations and output of nominated work-stream leads

Manage any outstanding procurement process and related contracts.

Manage the development of the system specifications, ensuring appropriate change control as the system is rolled out to describe the information needs of each functional area within the organisation, and becomes the blueprint for implementation (in conjunction with service re-design where appropriate)

Work closely with the Director of Technology to ensure that the EPR programme plan is aligned with the delivery of the Trust Technology Programme, and to determine the back office function/needs ahead of transferring to the new EPR.

Ensuring that Information Governance and system security requirements are fully considered and addressed through all aspects of the EPR programme. The protection of patient information is a key Trust priority and priority for this role.

The EPR Programme Director will report to the Director of Digital Delivery. The post holder will be responsible for providing programme assurance to the Trust Board and its sub Committees through the Chief Digital and Information Officer who is the programme sponsor/senior responsible owner (SRO)

To carry out other work, deemed reasonable and related to the sphere of clinical systems and business change, as required by the Director of Digital Delivery.