Mersey Care NHS Foundation Trust

Administration Assistant

The closing date is 12 October 2025

Job summary

We are seeking to recruit to a full time, Band 2 Admin Assistant to support within Paediatric Speech and Language St Helens.

The successful post holder will be a pivotal part of the team providing support to all team members.

Main duties of the job

To provide an efficient and effective clerical service to the multi-disciplinary team.

The role will include providing administrative support to the team and will include answering telephone calls into the Service, photocopying, scanning, uploaded referrals and making appointments.

About us

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Flexible working requests will be considered for all roles.

Date posted

30 September 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

350-CC7450367-A

Job locations

Birch Unit

Peasley Cross, Marshalls Cross Road

St Helens

WA10 3DE

Job description

Job responsibilities

Act as first point of contact for all telephone and reception enquiries, ensuring that messages are forwarded to the appropriate persons and visitors are welcomed to thedepartment.

Provide an effective clerical service to support the team, including photocopying, typing, data input and maintenance of effective filing and retrieval system

Effective liaison with multi-disciplinary staff/patients/carers/outside agencies, including dealing with appointment/service enquiries.

To ensure communication is accurate, sensitive, complex and confidential and accurate information is communicated as and whenrequired.

Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records

Ensure appropriate records are maintained as directed by Line Manager. In line with Trust Policies and Procedures

Contribute to the ordering of stationery supplies and associated procedures.

Contribute to the producing and sending of appointments and giving appropriate patientinformation/advice.

To register patient referrals for the service on appropriate systems following the service referral pathway.

To contribute to the maintenance of waiting lists, ensuring that appropriate appointments are scheduled/allocated to patients as directed, in line with service procedures by your line manager or clinician.

To work in a flexible manner when cover is required, to support and maintain service delivery.

Contribute to the processing of all incoming and outgoing mail.

Participate in the provision of cover and Support and maintain service delivery borough wide

Participate in the local induction process for new staff.

Participate in serious untoward incident investigations/reviews as required.

Support individual's equality, diversity and rights.

Participate in patient and public involvement activities.

Contribute towards service improvement initiatives to enhance quality of patient care.

Provide information and support to service users/carers as appropriate.Contribute to the continued improvement and quality of theAdministration Support Service.

Recognise and respond appropriately to urgent and emergency situations.Contribute to the effective and efficient use of resources.

Understand and adhere to Trust policies, procedures and guidelines.Report any concern regarding patient care to line manager.

To undertake any other delegated duties as appropriate and commensurate with the post.