Mersey Care NHS Foundation Trust

Team Secretary

This job is now closed

Job summary

This is an exciting opportunity to join our busy Secretarial Team as a Band 3 Team Secretary supporting the Community Division.

To provide a comprehensive and high quality secretarial/administrative support service undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks, supervision of other secretarial support staff within the Service.Ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes.

The post is full-time 37.5 hours, permanent between the hours of 8.30am-4.30pm or 9am-5pm depending on service needs. Base V7 - Kings Business Park, Prescot

Main duties of the job

The post holder will have excellent communication and organisational skills to enable to support the clinical team.

Minute taking experience and an RSA II or equivalent is essential as is experience of working with Information systems.

Successful applicants will be able to organise their own workload and co-ordinate workload activities with other administration staff in the team. The successful candidate will have excellent interpersonal skills and a friendly telephone manner. There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.

About us

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 11 million people.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.

Date posted

07 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

350-COM5360574-A

Job locations

V7 Building

Kings business Park

Prescot

L34 1PJ

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full detail and main responsibilities of the role.

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full detail and main responsibilities of the role.

Person Specification

Qualifications

Essential

RSA II or equivalent
Knowledge and experience of Microsoft Office products

Desirable

ECDL

Experience

Essential

Experience of working as secretary
Experience of information systems
Minute Taking Experience

Desirable

Experience of working in health care setting

Knowledge and Skills

Essential

Excellent communication skills both verbal and non verbal
Ability to demonstrate excellent customer service delivery
Demonstrate the ability to organise own duties and prioritise taks within agreed timescales
Excellent organisational skills
Minute Taking Experience
Willingness to gain understanding of local targets in order to take an active part in achieving targets relevant to the role
Ability to maintain confidentially

PERSONAL ATTRIBUTES

Essential

Flexible working approach.
Self motivated.
Professional attitude
Ability to adhere to strict deadlines.
Possess a caring, compassionate and empathic attitude.
Able to meet the Trust's professional standards e.g. dress code, customer care.
Ability/willingness to undergo further training as necessary.

Person Specification

Qualifications

Essential

RSA II or equivalent
Knowledge and experience of Microsoft Office products

Desirable

ECDL

Experience

Essential

Experience of working as secretary
Experience of information systems
Minute Taking Experience

Desirable

Experience of working in health care setting

Knowledge and Skills

Essential

Excellent communication skills both verbal and non verbal
Ability to demonstrate excellent customer service delivery
Demonstrate the ability to organise own duties and prioritise taks within agreed timescales
Excellent organisational skills
Minute Taking Experience
Willingness to gain understanding of local targets in order to take an active part in achieving targets relevant to the role
Ability to maintain confidentially

PERSONAL ATTRIBUTES

Essential

Flexible working approach.
Self motivated.
Professional attitude
Ability to adhere to strict deadlines.
Possess a caring, compassionate and empathic attitude.
Able to meet the Trust's professional standards e.g. dress code, customer care.
Ability/willingness to undergo further training as necessary.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Mersey Care NHS Foundation Trust

Address

V7 Building

Kings business Park

Prescot

L34 1PJ

Employer's website

https://www.merseycare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Mersey Care NHS Foundation Trust

Address

V7 Building

Kings business Park

Prescot

L34 1PJ

Employer's website

https://www.merseycare.nhs.uk/ (Opens in a new tab)