Job summary
The MFT Pharmacy department is looking for an enthusiastic individual to join our well-established Procurement Team based at the Oxford Road Campus.
Communication is key and the post holder will liaise both internally within Pharmacy colleagues and externally with suppliers. Knowledge of dealing with Pharmacy orders/invoices is required along with raising and resolving queries. You must be computer literate, able to create and manipulate spreadsheets, with excellent attention to detail and accuracy when working under pressure to deadlines. The ideal candidate will be forward thinking and motivated, a problem solver who is adaptable, flexible and willing to learn new skills.
Main duties of the job
Accurately check invoices and process them on the pharmacy stock control system to ensure they are consistent with the goods received by the Pharmacy department.
Highlight possible order/receipt errors to colleagues for correction .
Identify invoice charge errors (e.g. over/under charges, over supply, excessive delivery fees) and lodge queries with suppliers .
Accurately record invoice queries and credits
Regularly follow up outstanding queries to ensure timely resolution.
Scrutinise monthly provider statements .
Investigate and resolve queries that arise in respect of unpaid invoices and payment discrepancies .
Effectively ensure the Trust is reimbursed appropriately .
Ensure all transactions are processed through the pharmacy computer systems for complete accurate record keeping and reporting purposes .
Develop a good working knowledge of pharmacy and finance systems
About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.
At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.
Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Person Specification
Qualifications
Essential
- Maths and English GCSE or equivalent
- Appropriate NVQ Level 3 or Association of Accounting Technicians Intermediate level or ECDL Advanced Level or equivalent experienc
Desirable
Knowledge and Experience
Essential
- Experience of working with a computerised "accounting" package
- Data processing
- Understanding of the NHS and the Trust Financial Regime or previous knowledge of financial procedures and practices
- Knowledge of finance computer systems
Desirable
- Previous employment in related area e.g. procurement and stores office
- Previous use of other pharmacy stock control system
- Knowledge of all applications found in "Microsoft Office"
- Knowledge of: ? Stock take ? Stock rotation
- Previous use of EDI ordering and invoicing system
- Previous working in an administrative / office environment
- Providing training, advice and guidance to other members of staff
Person Specification
Qualifications
Essential
- Maths and English GCSE or equivalent
- Appropriate NVQ Level 3 or Association of Accounting Technicians Intermediate level or ECDL Advanced Level or equivalent experienc
Desirable
Knowledge and Experience
Essential
- Experience of working with a computerised "accounting" package
- Data processing
- Understanding of the NHS and the Trust Financial Regime or previous knowledge of financial procedures and practices
- Knowledge of finance computer systems
Desirable
- Previous employment in related area e.g. procurement and stores office
- Previous use of other pharmacy stock control system
- Knowledge of all applications found in "Microsoft Office"
- Knowledge of: ? Stock take ? Stock rotation
- Previous use of EDI ordering and invoicing system
- Previous working in an administrative / office environment
- Providing training, advice and guidance to other members of staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
