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Manchester University NHS Foundation Trust

Administrator

The closing date is 09 February 2026

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Job summary

An exciting opportunity has arisen to join Manchester and Trafford Local Care Organisations as an Administrator.

Main duties of the job

  • Providing effective and efficient clerical and administrative support to Community Health and Integrated Neighbourhood teams.
  • Coordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems.
  • Be the first point of contact and a focal point for the services requiring clear communication and liaison skills.
  • Work as part of a team at a community base and provide cross cover at other bases during periods of staff absence or increased workload in other teams.
  • Liaise closely with the multidisciplinary team ensuring the consistent delivery of service. It is essential that the post-holder is able to work flexibly as part of a team to deliver the service requirement.

About us

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.

Details

Date posted

26 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

349-LCO-7719928-RL4

Job locations

South Manchester Community Macmillan Team

Wythenshawe Offices, 1 Stancliffe Road

Manchester

M22 5PJ


Job description

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Job description

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Person Specification

Qualifications

Essential

  • Good standard of numeracy and literacy
  • Evidence of recent further development / training to NVQ 3 level

Desirable

  • IT qualification or equivalent

Skills and Knowledge

Essential

  • Able to deal confidently and professionally with all members of the MDT including patients and their families, resolving queries and progress chasing
  • Ability to analyse information to resolve problems
  • Good organisational skills.
  • Excellent communications skills
  • Well-developed negotiating and motivating skills
  • Experience of servicing meetings and taking minutes
  • Ability to utilise a range of IT programmes, including Microsoft Office Suite including knowledge of Microsoft Access and PowerPoint

Desirable

  • Knowledge of the Health Service
  • Knowledge of Patient Administration systems e.g. EMIS/HIVE

Experience

Essential

  • Demonstrable experience of working within and office environment

Desirable

  • Experience of working with the NHS in a support role

Personal Attributes

Essential

  • Ability to work as part of a team as well as on own initiative
  • Adaptable with a flexible approach to work and working hours
  • Good customer service skills
  • Willingness to work flexibly at various locations in the service
  • Ability to travel between various locations in the community

Desirable

  • Recognition of own limitations/flexibility
Person Specification

Qualifications

Essential

  • Good standard of numeracy and literacy
  • Evidence of recent further development / training to NVQ 3 level

Desirable

  • IT qualification or equivalent

Skills and Knowledge

Essential

  • Able to deal confidently and professionally with all members of the MDT including patients and their families, resolving queries and progress chasing
  • Ability to analyse information to resolve problems
  • Good organisational skills.
  • Excellent communications skills
  • Well-developed negotiating and motivating skills
  • Experience of servicing meetings and taking minutes
  • Ability to utilise a range of IT programmes, including Microsoft Office Suite including knowledge of Microsoft Access and PowerPoint

Desirable

  • Knowledge of the Health Service
  • Knowledge of Patient Administration systems e.g. EMIS/HIVE

Experience

Essential

  • Demonstrable experience of working within and office environment

Desirable

  • Experience of working with the NHS in a support role

Personal Attributes

Essential

  • Ability to work as part of a team as well as on own initiative
  • Adaptable with a flexible approach to work and working hours
  • Good customer service skills
  • Willingness to work flexibly at various locations in the service
  • Ability to travel between various locations in the community

Desirable

  • Recognition of own limitations/flexibility

Employer details

Employer name

Manchester University NHS Foundation Trust

Address

South Manchester Community Macmillan Team

Wythenshawe Offices, 1 Stancliffe Road

Manchester

M22 5PJ


Employer's website

https://mft.nhs.uk/careers/ (Opens in a new tab)

Employer details

Employer name

Manchester University NHS Foundation Trust

Address

South Manchester Community Macmillan Team

Wythenshawe Offices, 1 Stancliffe Road

Manchester

M22 5PJ


Employer's website

https://mft.nhs.uk/careers/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

South Locality Admin Manager

Jessica Davies

jesica.davies2@mft.nhs.uk

07971061303

Details

Date posted

26 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

349-LCO-7719928-RL4

Job locations

South Manchester Community Macmillan Team

Wythenshawe Offices, 1 Stancliffe Road

Manchester

M22 5PJ


Supporting documents

Privacy notice

Manchester University NHS Foundation Trust's privacy notice (opens in a new tab)