Job summary
This is a fixed term role (Secondment may be considered)
We are looking for an enthusiastic and conscientious person to join Genomic Medicine The successful applicant will need to be self-motivated, hard working and capable of managing in a team, together with the ability to work on your own initiative. You will also have good organisational skills and the ability to prioritise your workload. Good communication and administrative skills are essential, together with the commitment to demonstrate the Trust's Values and Behaviours framework.
Main duties of the job
The Administration Manager is responsible for ensuring the organisation and delivery of a coordinated and responsive Booking & Scheduling and Clerical service in a manner consistent with Trust and local policies, procedures and protocols. To work unsupervised and act independently to manage own workload referring to the Operational Manager when/where necessary. To support and manage, alongside the Operational manager, the administrative team within the Clinical Genetics Booking Scheduling and Clerical Service ensuring that a comprehensive, high quality and efficient service is provided to the various medical and non-medical professionals within the teams ensuring that the organisational needs of the multidisciplinary team and operational issues are met. The role includes direct supervision of the clerical team, being the point of contact when the Operational Manager is unavailable, including arranging cover for annual leave and sickness, monitoring of sickness absence and undertaking yearly appraisal for the administration team. The post holder will develop, introduce and maintain systems and processes to guarantee an efficient and effective service that supports the delivery of activity and performance targets.
About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Person Specification
Qualifications
Essential
- Excellent standard of education including GCSE or equivalent A-C
- Excellent IT skills
- ILM qualification or equivalent experience
Desirable
- EPIC system training
- ECDL
Knowledge
Essential
- Good organisational skills
- accurate data quality skills
- understanding of patient confidentiality and data protection
- Ability to work independently, as part of a team and under pressure
Desirable
- leadership skills
- knowledge of clinical servces
Training and experience
Essential
- supervision of a team
- Working to targets
- Dealing with clinical administration
- Dealing with complaints from patients
Desirable
- Working in hospital admin
- experience of supporting outpatient services
- leadership skills
Skills and ability and attributes
Essential
- a good communicatior who is motivated and flexible in approach to work
- demonstate an ability to prioritise to meet deadlines
Desirable
- Able to learn new skills and demonstrate adaptability
Person Specification
Qualifications
Essential
- Excellent standard of education including GCSE or equivalent A-C
- Excellent IT skills
- ILM qualification or equivalent experience
Desirable
- EPIC system training
- ECDL
Knowledge
Essential
- Good organisational skills
- accurate data quality skills
- understanding of patient confidentiality and data protection
- Ability to work independently, as part of a team and under pressure
Desirable
- leadership skills
- knowledge of clinical servces
Training and experience
Essential
- supervision of a team
- Working to targets
- Dealing with clinical administration
- Dealing with complaints from patients
Desirable
- Working in hospital admin
- experience of supporting outpatient services
- leadership skills
Skills and ability and attributes
Essential
- a good communicatior who is motivated and flexible in approach to work
- demonstate an ability to prioritise to meet deadlines
Desirable
- Able to learn new skills and demonstrate adaptability
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
