Job summary
Due to career development, we have a vacancy for an Admin Team Lead/Senior Secretary.
Working within a busy, dynamic Community Paediatric Service, based at Universal Square, you'll work in a great team . You'll receive an induction programme, full training and have the opportunity for ongoing learning and development.
This is an important role within the service and you will utilise your strong leadership, communication and organisational skills to ensure the smooth running of the safeguarding clinics. With experience of working within an office environment you'll have excellent secretarial and Microsoft Office IT skills and be familiar with audio/digital dictation. Knowledge and experience of safeguarding will be advantageous.
Come and join our supportive team and we'll support you to develop and excel in your role.
Main duties of the job
- To co-ordinate, supervise and provide line management to the administration team, ensuring the efficient, effective and high quality administration functions within the service.
- To ensure the smooth running of the locality and special school clinics.
- Provide secretarial support to the consultant community paediatricians.
- To develop, coordinate and maintain reporting systems within the service.
About us
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Education/qualifications
Essential
- Minimum of 2 GCSE Grade C/4 one of which is English Language, or functional skills level 2 in English and Maths
- Recognised IT/typing qualification (RSA II/ECDL) or equivalent skills
Desirable
- Business Administration/supervisor Level 3 NVQ or equivalent experience
- Educated to A Level
Experience/knowledge/skills
Essential
- Strong supervisory/line management experience
- Excellent working knowledge of Microsoft Office software applications
- Excellent knowledge of office systems/functions
- Very good time management and organisational skills
- Knowledge of the NHS and how it functions
- Ability to work as part of a team
- Considerable experience in an administrative/customer service office role
Desirable
- Knowledge of the Emis software/patient administration systems
- Working within a community health services setting
- Experience/knowledge of safeguarding processes/functions
Personal attributes and abilities
Essential
- Ability to work on own initiative.
- Ability to prioritise and handle a diverse and sometimes heavy and challenging workload.
- Ability to work to deadlines as required
Person Specification
Education/qualifications
Essential
- Minimum of 2 GCSE Grade C/4 one of which is English Language, or functional skills level 2 in English and Maths
- Recognised IT/typing qualification (RSA II/ECDL) or equivalent skills
Desirable
- Business Administration/supervisor Level 3 NVQ or equivalent experience
- Educated to A Level
Experience/knowledge/skills
Essential
- Strong supervisory/line management experience
- Excellent working knowledge of Microsoft Office software applications
- Excellent knowledge of office systems/functions
- Very good time management and organisational skills
- Knowledge of the NHS and how it functions
- Ability to work as part of a team
- Considerable experience in an administrative/customer service office role
Desirable
- Knowledge of the Emis software/patient administration systems
- Working within a community health services setting
- Experience/knowledge of safeguarding processes/functions
Personal attributes and abilities
Essential
- Ability to work on own initiative.
- Ability to prioritise and handle a diverse and sometimes heavy and challenging workload.
- Ability to work to deadlines as required
