Job summary
The post holder will provide a full range of secretarial and administrative duties to the Professional Education and Development Team. They will be responsible for managing and prioritising own workload and coordinating of their diaries and become a vital asset to contribute the smooth running of our team.
Main duties of the job
Provide a fully comprehensive and confidential range of secretarial and administrative services to the Professional Education and Development Team as required, including managing the daily post, emails, typing and preparing routine correspondence and reports.
Provide diary management for the Professional Education and Development Team utilising an electronic diary system.
Managing diary conflicts and agreeing diary appointments and scheduling meetings to ensure the most effective use of the Professional Education and Development Team time in relation to the Trust's activities and priorities.
Take minutes at meetings as requested.
To provide a full administration function to courses facilitated by the Professional Education and Development Team.
Co-ordination of meetings, workshops and events including organisation of agendas, speakers, venues, refreshments, delegates etc, and ensuring timely payment of accounts.
Arrange bookings for conferences and events coordinating travel and accommodation requirements.
About us
MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together."
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- Education to GCSE Level / NVQ Level 2/3 or Equivalent
Desirable
- ECDL / CLAIT / RSA stage III typing qualification
Knowledge
Essential
- IT Skills - Good Understanding of MS Packages (word, excel, PowerPoint, Outlook).
- Diary Management
Desirable
- Knowledge and understanding of Health Service
Skills & Abilities
Essential
- Ability to work as a team or individually using own initiative
- Ability to maintain confidentiality and handle sensitive information tactfully
- Good organisational skills
- Excellent Written and Verbal skills
Person Specification
Qualifications
Essential
- Education to GCSE Level / NVQ Level 2/3 or Equivalent
Desirable
- ECDL / CLAIT / RSA stage III typing qualification
Knowledge
Essential
- IT Skills - Good Understanding of MS Packages (word, excel, PowerPoint, Outlook).
- Diary Management
Desirable
- Knowledge and understanding of Health Service
Skills & Abilities
Essential
- Ability to work as a team or individually using own initiative
- Ability to maintain confidentiality and handle sensitive information tactfully
- Good organisational skills
- Excellent Written and Verbal skills
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
