Job summary
An exciting opportunity has arisen for a motivated individual to join the Medical Rota Team on a full time basis. We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service for Medical Workforce.
The role involves being responsible for the management, day to day staffing, and coordination via health roster of the medical rotas, for various divisions. Assisting in the design preparation and publication of rotas.
Main duties of the job
You must have good attention to detail together with the ability to prioritise your own work load to meet deadlines and show leadership and accountability for all issues pertaining to rotas.
You will have good interpersonal skills liaising with Senior Management and Medical Staff.
It is essential that the post holder be a competent user of Microsoft Office including Excel, you will be willing to adapt to change and learn new skills along with having a good knowledge of general administration and clerical procedures.
The post holder should possess excellent organisational and communication skills whilst having the ability to deliver high quality support for our service and customers.
The ability to remain calm under pressure, to work to tight deadlines and prioritise workload effectively is essential for this role.
The post holder will support the divisions to ensure the provision of high-quality patient care by efficiently deploying appropriate staff.
The post is instrumental in supporting the creation, implementation and management of staffing rotas across WTWA Services. We actively encourage personal development and access to training and as a result your own structured personal development plan will support your future development.
Please note that the closing date is given as a guide, we reserve the right to close this vacancy once a sufficient number of applications have been received.
About us
MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Education/ Qualifications
Essential
- Educated to Degree level or able to demonstrate an equivalent level of knowledge, skills and experience.
- Evidence of Continued Professional Development
Desirable
Experience
Essential
- Office experience in the Clinical or similar health care setting.
- Previous experience in a customer facing role, delivering a high quality efficient service
Desirable
- Previous experience of creating/managing medical rotas
Skills
Essential
- PC/Microsoft Office literate with particular ability in Excel or Word
- Demonstrable verbal and written communication skills.
- Able to concentrate on complex tasks and deal with interruptions caused by conflicting targets, priorities and timescales.
Knowledge
Essential
- Knowledge of the structure of junior doctor training in England.
- Understanding of On Calls & Banding supplements
- Up to date understanding of current pressures of the NHS and staffing issues.
Desirable
- Knowledge of Electronic Staff Record system (ESR)
- In depth Knowledge of Microsoft office in particular Word and Excel spreadsheets
Aptitudes
Essential
- Ability to cope in busy environment and under pressure
- Ability to use own initiative and respond to non-routine and unpredictable situations
- Approachable
- Team player
- Flexible to meet the needs of the service
- Willingness to continually develop skills and knowledge
Person Specification
Education/ Qualifications
Essential
- Educated to Degree level or able to demonstrate an equivalent level of knowledge, skills and experience.
- Evidence of Continued Professional Development
Desirable
Experience
Essential
- Office experience in the Clinical or similar health care setting.
- Previous experience in a customer facing role, delivering a high quality efficient service
Desirable
- Previous experience of creating/managing medical rotas
Skills
Essential
- PC/Microsoft Office literate with particular ability in Excel or Word
- Demonstrable verbal and written communication skills.
- Able to concentrate on complex tasks and deal with interruptions caused by conflicting targets, priorities and timescales.
Knowledge
Essential
- Knowledge of the structure of junior doctor training in England.
- Understanding of On Calls & Banding supplements
- Up to date understanding of current pressures of the NHS and staffing issues.
Desirable
- Knowledge of Electronic Staff Record system (ESR)
- In depth Knowledge of Microsoft office in particular Word and Excel spreadsheets
Aptitudes
Essential
- Ability to cope in busy environment and under pressure
- Ability to use own initiative and respond to non-routine and unpredictable situations
- Approachable
- Team player
- Flexible to meet the needs of the service
- Willingness to continually develop skills and knowledge
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
