Job summary
The post holder will provide a high quality personal assistant role to the Supportive & Palliative Team. The candidatewill be responsible for managing diaries to the above mentioned, and arranging, coordinating, and minuting various meetings.
In addition to this, they will provide project support to the Supportive & Palliative Care Team (SPCT), which includes a range of projects including, data collection, production of information and organising of the SPCT assigned projects.
Main duties of the job
Maintain all electronic diaries to those accountable to, and support with arranging/rescheduling meetings, educational sessions, booking rooms and catering, and where appropriate, travel arrangements.
Send correspondence, briefings, and reports on behalf of the SPCT and liaise directly with members of staff within the CSU
Support meetings by producing agendas, reports, minute meetings, produce and distribute documentation as required, and act on matters or follow up as necessary
The post holder will also be expected to support the Acute Oncology Team (currently based in SPCT offices) with administration support in the event of absence. This may be in addition to your usual duties.
Project support:
To liaise appropriately with key contacts at all levels, including all staff within and across the Trust, senior managers within the Trust and external organisations/individuals such as charities and speciality related resources.
Develop presentations and support with data analysis for use across the Trust.
Proactively seek information on national projects/best practice examples relevant to the development of the Supportive and Palliative Care service.
Manage, collect, and analyse information relating to project, systems, and services as directed by the SPCT. This will also include monitoring, maintaining, and managing any equipment (including medical devices) under the responsibility of SPCT.
About us
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Education/ Qualification
Essential
- GCSE Maths and English or equivalent
- Advanced knowledge and experience of Microsoft Office Applications e.g. Outlook, Excel, Word, Power Point, MS Teams and SharePoint
Experience
Essential
- Previous relevant experience in an administrative setting
- Ability to manage and report on IT systems
- Presentation Skills
- Experience in the organisation of events or projects
- Experience in managing audits
Desirable
- Experience of working in a Healthcare Setting
- Knowledge of IQP Methodology
- Knowledge of ward MFT Clinical Accreditations
Skills and Aptitude
Essential
- Effective written and verbal communication
- Use of initiative and ability to work unsupervised
- Ability to prioritise and organise workload
- Ability to work under pressure to meet deadlines
- Motivated to personal and professional development of self
- Willingness to be flexible and adaptable
- Open minded, treats colleagues and the general public with dignity and respect
- Capacity to work with colleagues at all levels
- Exemplary personal standards of conduct and behaviour
- Collaborative approach and good team working
Other
Essential
- Willing to undertake further training as required
Person Specification
Education/ Qualification
Essential
- GCSE Maths and English or equivalent
- Advanced knowledge and experience of Microsoft Office Applications e.g. Outlook, Excel, Word, Power Point, MS Teams and SharePoint
Experience
Essential
- Previous relevant experience in an administrative setting
- Ability to manage and report on IT systems
- Presentation Skills
- Experience in the organisation of events or projects
- Experience in managing audits
Desirable
- Experience of working in a Healthcare Setting
- Knowledge of IQP Methodology
- Knowledge of ward MFT Clinical Accreditations
Skills and Aptitude
Essential
- Effective written and verbal communication
- Use of initiative and ability to work unsupervised
- Ability to prioritise and organise workload
- Ability to work under pressure to meet deadlines
- Motivated to personal and professional development of self
- Willingness to be flexible and adaptable
- Open minded, treats colleagues and the general public with dignity and respect
- Capacity to work with colleagues at all levels
- Exemplary personal standards of conduct and behaviour
- Collaborative approach and good team working
Other
Essential
- Willing to undertake further training as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
