Job summary
The Clinical Engineering team are looking to appoint an Office Supervisor/ Contracts Administrator to provide clerical and administrative support for the Medical Device Management team throughout MFT.
Thousands of medical devices are utilized by clinical staff throughout our health care organisation every day and these range from simple consumable items all the way through to complex biomedical electrical equipment. Medical Device Management is a growing speciality with governance that applies to every division and service within the trust.
Main duties of the job
You will be responsible for supervising the Administration function and maintaining the safety alerting system via Ulysses the MFT Governance system. That includes receipting alerts on to the system, distributing alerts and chasing updates. Scanning and filing documents.
You will be accessing the Medical Device Inventory (e-Quip) to search for assets that may be affected by Medical Device alerts or Field Safety notices.
You will help manage the monthly medical device training study days through scheduling, organising rooms, booking staff on and booking manufacturers to provide the clinical training.
You may occasionally be called upon to travel to work across site to support training at other sites within the Trust.
You will respond to queries from clinical staff regarding medical device training and assist them in accessing suitable training and assist with administrative duties within Clinical Engineering and Device management.
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Knowledge
Essential
- Database Administration
- Keyboard skills/Advanced Excel/database and software experience
- Staff Management (inc appraisal and Recruitment and Selection)
- Effective Office Management and Experience
- OLM Training or equivalent
- Meetings Management
- Document Control Management or equiv exp
- Project Management Exp
Desirable
- Hospital Administration Experience
Qualifications
Essential
- Project Management
- Customer Service Qual or equiv exp
- Business/Administration
- Educated to A level or equiv exp
Desirable
- Minute taking Quals or equiv exp
- ECDL or equivalent
Experience
Essential
- Service support environment, Admin and customer related tasks
- Staff Management
- Management of financial resources for services provided
- Report presentation to senior Management, including risk escalation and factual reporting
- Experience managing service inventories and records, accounts returns and procurement liason
Person Specification
Knowledge
Essential
- Database Administration
- Keyboard skills/Advanced Excel/database and software experience
- Staff Management (inc appraisal and Recruitment and Selection)
- Effective Office Management and Experience
- OLM Training or equivalent
- Meetings Management
- Document Control Management or equiv exp
- Project Management Exp
Desirable
- Hospital Administration Experience
Qualifications
Essential
- Project Management
- Customer Service Qual or equiv exp
- Business/Administration
- Educated to A level or equiv exp
Desirable
- Minute taking Quals or equiv exp
- ECDL or equivalent
Experience
Essential
- Service support environment, Admin and customer related tasks
- Staff Management
- Management of financial resources for services provided
- Report presentation to senior Management, including risk escalation and factual reporting
- Experience managing service inventories and records, accounts returns and procurement liason
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
