Job summary
An exciting opportunity has arisen to join Manchester University Hospitals NHS Foundation Trust as a Digital Portfolio Office Administrator.
The Digital Portfolio Office Administrator post sits within the Digital Portfolio Office team and is part of the Group Informatics Digital Strategy, Portfolio and Governance function. The purpose of this role is to provide effective portfolio office administration across a range of topics as part of the Digital Portfolio Office service model.
This will include administrative tasks and support to a range of portfolio activities including demand management, portfolio evaluation, prioritisation and scheduling, portfolio risk and benefits management, financial controls, workforce/staffing, communication, governance, and reporting; all with the aim of facilitating an effective and efficient portfolio office service.
Main duties of the job
Provision of a timely and effective administrative support across the range Digital Portfolio Office services which contributes to the efficient operation of the Digital Strategy, Portfolio & Governance department. Able to plan and organise tasks to deliver against priorities and can respond efficiently to adjustments in requirements.
Responsible for supporting the creation, consolidation and administration of high quality and timely reports and governance packs in relation to Digital Portfolio Office services. Establish and maintain documentation repository with appropriate configuration management to protect the integrity of such artefacts.
Effective coordination of and support to Digital Portfolio Office meetings and events, including scheduling / diary management, coordinating inputs and pre-reads, coordinating outputs and the accurate capture and proactive taking Minutes and proactive tracking of Decisions and Actions updates (e.g. meeting such as Portfolio Assurance Group, Portfolio Planning and Working Group, Group Informatics Portfolio Board).
About us
MFT is England's largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We're creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you'll benefit from a scale of opportunity that is nothing short of extraordinary.
We've also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we've launched in September 2022.
We're proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What's more, we're excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
Were looking forward to hearing from you!
Person Specification
Qualifications
Essential
- GCSE's - Grade A-C or equivalent experience
- Demonstrable evidence of working within a complex organisational environment involving project / programme / portfolio / business support work (e.g., PMO/Business Office/OCIO)
- Experience of problem solving, quickly identifying and implementing solutions.
- Fully competent in the use of MS Office packages: Outlook, Word, Excel, PowerPoint, Project, SharePoint, MS Teams
- Ability to deliver against challenging deadlines
Desirable
- Higher National Certificate / Diploma or equivalent qualification in an IT related subject
- Knowledge or experience in developing standard operating procedures to support business functions
- Administrator experience in SharePoint
Person Specification
Qualifications
Essential
- GCSE's - Grade A-C or equivalent experience
- Demonstrable evidence of working within a complex organisational environment involving project / programme / portfolio / business support work (e.g., PMO/Business Office/OCIO)
- Experience of problem solving, quickly identifying and implementing solutions.
- Fully competent in the use of MS Office packages: Outlook, Word, Excel, PowerPoint, Project, SharePoint, MS Teams
- Ability to deliver against challenging deadlines
Desirable
- Higher National Certificate / Diploma or equivalent qualification in an IT related subject
- Knowledge or experience in developing standard operating procedures to support business functions
- Administrator experience in SharePoint
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
