Team Administrator

Job summary

The Maternity Mental Health Service (MMHS) is a small, specialist team that works to integrate psychological support into maternity services across Hampshire and the Isle of Wight. Our staff offer training, supervision and consultation for maternity colleagues, alongside supporting relevant service improvement initiatives. We also offer psychological assessment and evidence-based psychological therapies for people experiencing psychological distress associated with severe fear of childbirth (tokophobia), pregnancy after perinatal loss and birth trauma. We are a community-based service, working Monday to Friday, 9:00am -- 5:00pm. We are not a crisis or emergency service. The post holder will provide a comprehensive secretarial and administrative service to the staff that make up the Maternity Mental Health Service.

Hours/Days:9:00am - 5:00pm over three days, to include a Friday.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT.

Main duties of the job

General

*To receive incoming telephone calls to the department and take messages for the team, taking action where appropriate, including making calls to outside agencies*To receive all incoming and outgoing mail to include taking action where appropriate.*To ensure that all typing and administrative duties are completed promptly and to a high standard.*To type all correspondence using both copy typing and sometimes audio, including forms, assessments, GP letters, and reports as generated by the team.*To set up office systems and procedures to ensure that all documents can be retrieved easily.*To collate Health Records and register new referrals on to the relevant IT systems.*To book appointments on to the relevant IT systems.*To input data on to the relevant systems and take responsibility for the quality of the data, reporting to data custodian any arising issues around quality.*To organise meetings and support diary management for the team.*To carry out photocopying and filing as required.*To undertake any additional projects for the Administration Business Manager, Service Lead or Senior Administrator as required.*Attend and contribute to Admin Meetings and other meetings as necessary and appropriate.*Maintain realistic workload, keeping the Administration Business Manager informed of any shift in workload weighting so that this can be dealt with promptly.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Southern House

Otterbourne

Winchester

Hampshire

SO21 2RU

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Southern House

Otterbourne

Winchester

Hampshire

SO21 2RU

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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