Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Personal Assistant

The closing date is 29 March 2026

Job summary

We are looking for an experienced and enthusiastic Personal Assistant to play a vital role in supporting our senior leaders. This is a great opportunity for someone who enjoys working in a fastpaced environment, is keen to make a difference, and is passionate about helping our teams deliver highquality patient care.

You will manage complex diaries, organise meetings and events, prepare key documents, and ensure the smooth running of daytoday executive functions. Every day will be different, and your ability to stay calm, organised and proactive will be essential.

If you're someone who:

Enjoys being the person who "makes things happen"
Loves organising and problem solving
Wants to develop your career in a supportive NHS team

Then we would welcome your application.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT & Hampshire Hospitals FT

Main duties of the job

The Personal Assistant (PA) will play a key role in supporting the Senior Leadership Team within the Southampton and South West Division, ensuring the efficient and effective delivery of administrative and organisational functions. The role requires exceptional communication, planning, and analytical skills to manage complex schedules, coordinate divisional activities, and maintain confidentiality at all times.

Key Responsibilities:

Relationship Management: Maintain strong working relationships with administrative colleagues, medical staff, and senior leaders to ensure seamless collaboration.

Communication: Handle confidential and sensitive information appropriately, communicating clearly, accurately, and promptly with all stakeholders.

Planning and Organisation: Provide comprehensive PA support to the Managing Director, Clinical Director, Medical Director, and Business Support Manager.

Organise and manage meetings, including scheduling, preparing agendas, tracking actions, and taking minutes for key divisional meetings such as the Performance Assurance and Strategic Programme Oversight Group.

Coordinate absence management and monitor training compliance within the division.

Support divisional communications, including newsletters, publicity materials, and acting as the Communications Link.

Collate and structure workshop outputs into clear documentation and pathways.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Date posted

16 March 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Based on full time hours

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

348-SSW-10856

Job locations

Oakley Road

Millbrook

Southampton

Hampshire

SO16 4GX

Lymington New Forest Hospital

Wellworthy Road

Lymington

Hampshire

SO41 8QD

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

Qualifications
*GCSE English and Maths level 4/C or above, or a good standard of general education.
*I.T skills and Knowledge, especially regarding use of databases.
Experience needed -- general or specific
*Previous NHS experience in an administrative role
*Experience of working within a constantly changing environment without direct supervision.
What our services users expect of this post holder
*Good communication skills, written and verbal (including telephone skills and note taking).
*Ability to work as part of a team
*Ability to input accurate information
*Good time management skills
*Self-motivated and organised
*Literate and Numerate
*Flexible and adaptable to meet competing priorities and changing work practices
*Understanding of confidentiality, data protection and safeguarding.
*Good working knowledge of windows based packages
*Good understanding of personal health and safety responsibilities
*Is able to demonstrate our CARE values.

Person Specification

Qualifications

Essential

Qualifications
*GCSE English and Maths level 4/C or above, or a good standard of general education.
*I.T skills and Knowledge, especially regarding use of databases.
Experience needed -- general or specific
*Previous NHS experience in an administrative role
*Experience of working within a constantly changing environment without direct supervision.
What our services users expect of this post holder
*Good communication skills, written and verbal (including telephone skills and note taking).
*Ability to work as part of a team
*Ability to input accurate information
*Good time management skills
*Self-motivated and organised
*Literate and Numerate
*Flexible and adaptable to meet competing priorities and changing work practices
*Understanding of confidentiality, data protection and safeguarding.
*Good working knowledge of windows based packages
*Good understanding of personal health and safety responsibilities
*Is able to demonstrate our CARE values.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Oakley Road

Millbrook

Southampton

Hampshire

SO16 4GX

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Oakley Road

Millbrook

Southampton

Hampshire

SO16 4GX

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)