Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Team Secretary - Integrated Learning Disability Service

The closing date is 08 February 2026

Job summary

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT.

This post is to provide comprehensive administrative support to the Integrated Learning Disability Service in Portsmouth. Based in Civic Offices in Portsmouth, we support people within Portsmouth that have a learning disability.

You will be joining a friendly, supportive and creative administration team that supports the whole team in developing and providing a high-quality service which complements all of the work we do. The role will be varied, and will involve working alongside various members of the team, and occasionally service users.

Main duties of the job

*To be responsible for the production of typed documents for the Service following formats and practices as required by the Service and agreed with the Administration Manager.

*To administer petty cash in accordance with the Trust's Code of Financial Procedure.

*Using SBS ordering system ensure maintenance of stationery and other stock items for the Service.

*To participate in general office duties including answering the telephone, reception, photocopying, dealing with enquiries, distribution/collating of incoming and external mail.

*To adopt tasks undertaken by other admin team members during periods of annual leave and sickness.

*Attend meetings as required, taking, transcribing and disseminating of minutes, some of which may be complex.

*To update and distribute protocols and procedures under the direction of the Service Manager.

*To support various professionals / elements of the team with administration support as required.

*Organise appointments, large and small meetings, workshops and functions. Coordinate dates, book venues, equipment.

*To attend monthly supervision, team meetings and appraisals.

*Maintain the Service's high standards of customer service, by responding in a helpful and friendly manner to all interactions with colleagues, service users and other professionals. This may include dealing with complex information or where there are barriers to understanding.

*To assist other team members with work as required to ensure the smooth running of the office.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Date posted

26 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,958 a year Please note for part time hours the salary will be pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

348-PSE-10069

Job locations

Portsmouth Civic Offices

Guildhall Square

Portsmouth

Hampshire

PO1 2GJ

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

*RSA 3 Typing or Equivalent
*Business and Admin NVQ Level 3 equivalent

Experience

Essential

*Experience of administrative work
*Experience of maintaining filing systems and collating information
*Experience of working in a customer-focused environment
*Experience of working in a constantly changing environment without direct supervision

Desirable

*Experience of supervising and appraising staff

Additional Criteria

Essential

Skills
*Good communication skills, written and verbal (including telephone skills and note taking)
*Ability to work as part of a team
*Ability to input accurately to electronic information systems
*Good time management skills
*Self-motivated and organised
*Literate and Numerate
*Flexible and adaptable to meet competing priorities and changing working practices
Knowledge
*Understanding of confidentiality, Data protection and safeguarding
*Good working knowledge or windows-based packages
*Understanding of infection control procedures
*Understanding of personal Health & Safety responsibilities
Other
*The role requires Standard DBS
*The role requires the post holder to sign up to the Automatic Renewal DBS service
*Is able to work legally in the UK
*Is able to work with children and vulnerable adults
*Ability to travel to other sites if required.

Person Specification

Qualifications

Essential

*RSA 3 Typing or Equivalent
*Business and Admin NVQ Level 3 equivalent

Experience

Essential

*Experience of administrative work
*Experience of maintaining filing systems and collating information
*Experience of working in a customer-focused environment
*Experience of working in a constantly changing environment without direct supervision

Desirable

*Experience of supervising and appraising staff

Additional Criteria

Essential

Skills
*Good communication skills, written and verbal (including telephone skills and note taking)
*Ability to work as part of a team
*Ability to input accurately to electronic information systems
*Good time management skills
*Self-motivated and organised
*Literate and Numerate
*Flexible and adaptable to meet competing priorities and changing working practices
Knowledge
*Understanding of confidentiality, Data protection and safeguarding
*Good working knowledge or windows-based packages
*Understanding of infection control procedures
*Understanding of personal Health & Safety responsibilities
Other
*The role requires Standard DBS
*The role requires the post holder to sign up to the Automatic Renewal DBS service
*Is able to work legally in the UK
*Is able to work with children and vulnerable adults
*Ability to travel to other sites if required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Portsmouth Civic Offices

Guildhall Square

Portsmouth

Hampshire

PO1 2GJ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Portsmouth Civic Offices

Guildhall Square

Portsmouth

Hampshire

PO1 2GJ

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)