Job summary
We are recruiting for an Administrator to join our Transaction HR Team.
The Pay Administrator for the Transactional HR Team is responsible for recording employee related information including change and termination forms, checking and ensuring the accuracy of information entered into ESR (Electronic Staff Record) and eRostering for the duration of staff employment with the Trust.
Ensuring that information is entered accurately and efficiently to meet required deadlines on to the Electronic Staff Records (ESR) system and to deal with any associated queries from both staff and managers arising from this action in a professional manner.
Main duties of the job
- Process all contractual changes in a timely manner to ensure all payroll deadlines are met
- Carry out tasks for audit checking to aid in prevention with over and under payments
- Assist with dealing with pay-related queries, working alongside payroll and other teams to provide answers and resolutions for employees
- Keep employees and line managers informed of any actions and consequences of any changes
- Ensuring always working in line with GDPR guidance
- Support deputy and team leaders in any ad-hoc tasks as required
- Ensure have a good knowledge of agenda for change terms and conditions, as well as Trust policies and maintain own continuous professional development.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications
Essential
- Holds an NVQ3 or have equivalent experience with commitment to own CPD / DevelopmentMaths and English GCSE or equivalent
Desirable
Experience
Essential
- Experience of using Microsoft Office and other IT systemsExperience of data query tools, databases and spread sheetsExperience of exploring new information systemsExperience of data entry, cleansing and quality checkingExperience working in a customer-focused environmentExperience of working in a constantly changing environmentExperience of working with senior managers and other staff who have a varying level of understanding of HR and learning processesProven record of developing new working relationshipsAbility to communicate clearly and concisely both in writing and orally to different levelsAbility to use initiative, tact and diplomacy when dealing with othersExcellent customer care skillsAbility to work independently and effectively within a teamAbility to plan, prioritise and organise own workloadAbility to accurately work under pressure and to deadlinesSelf-Motivated
Desirable
- Experience of working with ESR and MLS systemsExperience of analysing data and generating meaningful reportsNumerate with sound analytical problem solving skillsAbility to develop innovative solutions to problems
Additional Criteria
Essential
- Ability to demonstrate behaviours which promote the Trust and NHS values.Ability to promote compassionate, collegiate and inclusive working practices and cultures that encourage and enable individuals and teams to thrive and excel at organisation, partnership, and system levels.Through personal influence and credibility, able to gain and maintain the trust and confidence ofHigh level of self-awareness, empathy, and emotional intelligence, with an understanding of own strengths and limitations.Ability to work at pace, manage conflicting demands and consistently deliver in a demanding and high-profileExcellent written and verbal communication, and listening skills, enabling effective communication with staff at all levels which engender confidence, strong collaborations, and excellent partnership working.
Desirable
Person Specification
Qualifications
Essential
- Holds an NVQ3 or have equivalent experience with commitment to own CPD / DevelopmentMaths and English GCSE or equivalent
Desirable
Experience
Essential
- Experience of using Microsoft Office and other IT systemsExperience of data query tools, databases and spread sheetsExperience of exploring new information systemsExperience of data entry, cleansing and quality checkingExperience working in a customer-focused environmentExperience of working in a constantly changing environmentExperience of working with senior managers and other staff who have a varying level of understanding of HR and learning processesProven record of developing new working relationshipsAbility to communicate clearly and concisely both in writing and orally to different levelsAbility to use initiative, tact and diplomacy when dealing with othersExcellent customer care skillsAbility to work independently and effectively within a teamAbility to plan, prioritise and organise own workloadAbility to accurately work under pressure and to deadlinesSelf-Motivated
Desirable
- Experience of working with ESR and MLS systemsExperience of analysing data and generating meaningful reportsNumerate with sound analytical problem solving skillsAbility to develop innovative solutions to problems
Additional Criteria
Essential
- Ability to demonstrate behaviours which promote the Trust and NHS values.Ability to promote compassionate, collegiate and inclusive working practices and cultures that encourage and enable individuals and teams to thrive and excel at organisation, partnership, and system levels.Through personal influence and credibility, able to gain and maintain the trust and confidence ofHigh level of self-awareness, empathy, and emotional intelligence, with an understanding of own strengths and limitations.Ability to work at pace, manage conflicting demands and consistently deliver in a demanding and high-profileExcellent written and verbal communication, and listening skills, enabling effective communication with staff at all levels which engender confidence, strong collaborations, and excellent partnership working.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Hawthorn Lodge
Moorgreen Hospital, Botley Road, West End
Southampton
Hampshire
SO30 3JB
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
