Business Administrator
The closing date is 22 July 2025
Job summary
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT
The Occupational Health and Wellbeing team are looking for a talented Business Administrator
We are excited to recruit an experienced, enthusiastic and dedicated Business Administrator, to work alongside our Occupational Health and Wellbeing Team, supporting our extensive and ever developing HIOW Healthcare Foundation Trust staff across the Hampshire and Isle of Wight region including our external customer base and health and Wellbeing programme.
We specialise in the care and wellbeing of people in the workplace. We pride ourselves on providing a high quality SEQOHS accredited Occupational Health & Wellbeing service for staff working in a range of public and private sector organisations.
This post is to primarily support the Business Admin team with the daily admin function to deliver our OH&W service to our people. This requires an experienced administrator who has the insight, knowledge and skills to enable them to step in to this role to support service delivery.
Main duties of the job
Use & accurately populate the electronic record system (OPAS-G2) with information to include referrals, scanning & uploading information from other services in a timely manner etc., taking responsibility for the quality of the data & taking note of the Health Records Standards & Procedures & Record Keeping Policy.
Follow agreed processes for dealing with emails on Outlook and nhs.net, on a regular basis prioritising urgency & importance, signposting/dealing with queries (often sensitive) regarding issues arising.
Monitor & order stationery/leaflets, clinical & general supplies & place order request when necessary.
Attend & participate in team/other meetings, ensuring any actions are completed by the required date & take minutes if requested.
Provide cover & support during times of absence for the core functioning of the admin team.
Maintain current office policies & procedures, be actively involved in their development.
Provide admin support to the Admin Supervisor to set up & review administration systems/processes as deemed appropriate.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
Date posted
11 July 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year based on full time hours
Contract
Fixed term
Duration
1 years
Working pattern
Full-time, Part-time
Reference number
348-COR-7978
Job locations
Woolston Clinic
Woodley Road
Southampton
Hampshire
SO19 9DW
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Woolston Clinic
Woodley Road
Southampton
Hampshire
SO19 9DW
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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