Medical Secretary
The closing date is 20 July 2025
Job summary
The Elmleigh team are looking to recruit a part time medical secretary to provide a comprehensive and supportive secretarial service to the Elmleigh medical and wider team. The post holder will be responsible for the organisation of their own workload. The needs of the service user will be the utmost priority and the principle of high-quality customer care is at the heart of this role as well as ensuring a friendly and professional ethos within the team/department for patients.
Main duties of the job
Providing timely and accurate secretarial support to the Consultants and team.To develop and maintain Consultant/Medical Team diary, working closely with them to ensure a smooth and effective service.To receive requests for appointments from various sources and to deal efficiently with these requests.To ensure that all appointments are booked and all administrative tasks are carried out prior to the consultation date. Acting as first point of contact for all messages for Consultants/Medical Team in a professional and polite manner.Organise meetings and taking minutes, typing and distributing to those appropriate as required by the medical team.Coordinate and organise actions arising from correspondence and ensure prompt and efficient response. Coordination with other professionals, outside Agencies, legal staff, Trust staff etc and maintaining records.Flexibility to provide cover for colleagues/reception during breaks, holidays, sickness and training.To undertake any additional projects or administration tasks for the team as required.Processing referrals, scanning and uploading on the Trust's electronic system Rio and databases as required within Trust key target times.To assist in the collection of data for the purpose of audit, research and service performance. Any other duties in line with the post.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
Date posted
23 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Part-time
Reference number
348-SAC-8423
Job locations
Elmleigh
61a New Lane
Havant
Hampshire
PO9 2JJ
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Elmleigh
61a New Lane
Havant
Hampshire
PO9 2JJ
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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