Personal Assistant to Associate Directors MSK and LTC

Job summary

Please be advised that this role is only open to colleagues going through the redeployment process.

We have an opportunity for a six month secondment of a Personal Assistant for the provision of a comprehensive PA, secretarial and administrative service to the Associate Directors of MSK and LTC.

To support the Associate Directors for Community Specialist Services Division in all aspects of business management activity relating to functions and responsibilities.

Main duties of the job

• Provide a comprehensive and efficient support service to the Associate Director.
• Work autonomously without direct supervision and with the immediate oversight and control of their work.
• To support the co-ordination of the key areas of business for the Associate Directors by being proactive in ensuring relevant information is obtained, organised, collated and distributed in a timely manner.
• To manage the diaries for the Associate Directors.
• To exercise judgement and discretion in the day-to-day handling, monitoring and filtering of appointments, enquiries, protected admin.
• Time and clinical activities acting proactively where potential clashes/pressures are identified.
• Participate in ensuring the electronic diary is accurate and up to date at all times to include such information as, meetings.
• Take responsibility for the setting up and organisation of meetings including preparing agendas, distributing papers in advance of meetings, taking minutes and action logs as required, ensuring accurate and timely transcription and circulation.
• Proactively follow up progress and ensure actions are carried out.
• Plan and organise meetings, both internally and externally, development events including Away Days and any other special events as required by the Associate Directors.
• Include producing presentations and other resources as required.
• Accurate transcription of confidential correspondence; reports, forms, minutes and any other correspondence within agreed and acceptable timescales.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Jubilee House

Medina Road

Cosham

Hampshire

PO6 3NH

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Jubilee House

Medina Road

Cosham

Hampshire

PO6 3NH

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

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