Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Portfolio Co-ordinator

This job is now closed

Job summary

We have an exciting opportunity to join our team as a Portfolio Co-ordinator.

The role will assist the Head of Service in the CAMHS/SEND portfolio across a broad range of supporting duties, as detailed in the attached job description.

The successful candidate will be pro-active, enthusiastic and able to adapt to the changing needs of the service. Strong organisational and communication skills are essential, along with IT skills and the ability to work to tight deadlines. They will need to be a resourceful and capable of delivering high quality support to a busy service during challenging times.

The portfolio provides a range of mental health support to children, adolescents and their families across Portsmouth and Southampton. This includes but is not limited to CAMHS, eating disorders, Paediatric Liaison in emergency departments, intensive treatment within the home, and ADHD and Autism assessments. The Portfolio Co-ordinator will work closely with Clinical Service Managers and the wider Senior Leadership Team, handling sensitive information. Confidentiality is a crucial element of this role.

Our priority is finding the right type of person who shares our values of patients first, working together and always improving; someone with the ability and attitude to grow and develop in the Trust as a valued member of our team.

This post is for 30 hours per week, to be worked across 4 or 5 days. The working pattern can be discussed at interview.

Main duties of the job

Proactively managing all aspects of meetings, event arrangement and diary management, ensuring that the Head of Service's time is used effectively.

Minute taking of portfolio meetings, collating and tracking actions to ensure they are executed within designated timescales.

Interrogating and collating monthly data and statistics, using Business Intelligence tools, for reporting purposes. Using appropriate computer software to develop or create reports, documents, diagrams and presentations, ensuring that documentation is of a high standard in line with corporate identified guidelines.

Drafting responses or papers or ensuring draft responses are in place and quality assured to meet the identified deadlines.

Ensuring the Head of Service is properly briefed and prepared for the work programme and meetings ahead.

Assisting in the preparation of internal and external reports and summarising reports where necessary.

Using considerable judgement and experience in dealing with queries on behalf of the Head of Service.

Being the first point of contact for all internal and external inquiries for the Head of Service.

Support Head of Service with recruitment activity and onboarding processes within the portfolio, including providing 1:1 support and line management of the Onboarding Administrator.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Date posted

17 January 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year Salary will be paid pro-rata, based on 30 hours per week.

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

449-CFS-6940

Job locations

Adelaide Health Centre, Western Community Centre

William Macleod Way

Southampton

Hampshire

SO16 4XE

Falcon House

St James' Hospital, 22 Edenbridge Rd

Portsmouth

Hampshire

PO4 8PF

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

BTEC or equivalent level knowledge or relevant experience.

Experience

Essential

Previous PA role at senior level.
Experience of complex minute taking.
Experience of drafting reports and/or presentations.
Experience of work under pressure with potentially conflicting demands and the need to prioritise and manage own workload.
Experience in use of a range of IT software.

Desirable

Project Management experience.

Additional Criteria

Essential

Ability to travel daily for meetings across a range of sites in Portsmouth and Southampton.

Person Specification

Qualifications

Essential

BTEC or equivalent level knowledge or relevant experience.

Experience

Essential

Previous PA role at senior level.
Experience of complex minute taking.
Experience of drafting reports and/or presentations.
Experience of work under pressure with potentially conflicting demands and the need to prioritise and manage own workload.
Experience in use of a range of IT software.

Desirable

Project Management experience.

Additional Criteria

Essential

Ability to travel daily for meetings across a range of sites in Portsmouth and Southampton.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Adelaide Health Centre, Western Community Centre

William Macleod Way

Southampton

Hampshire

SO16 4XE

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Adelaide Health Centre, Western Community Centre

William Macleod Way

Southampton

Hampshire

SO16 4XE

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)