Executive Personal Assistant to Chief of Strategy and Transformation
This job is now closed
Job summary
This is a six-month secondment opportunity to showcase and develop your skills in providing high level support to the Chief of Strategy and Transformation. This challenging and satisfying role will need great communication, organisation, and forward thinking initiatives. An ability to develop positive working relationships with key colleagues and stakeholders to ensure effective business management and progress is important. The applicant will need to be proficient in using a variety of digital tools including MS Word, Excel, PowerPoint, Teams, and Outlook and be confident to put reports, presentations, and other key documents together. The Executive portfolio includes oversight of Digital and Artificial Intelligence, Transformation, and development of the new Trust Strategy; the applicant will work closely alongside these teams and be confident in providing project support when needed. The applicant will also work in conjunction with the other Executive Personal Assistants and the Corporate Governance Team to ensure smooth management of the Trust Board.
Main duties of the job
To provide an efficient and effective first point of contact for the Executive Director, deal with complex enquiries and sensitive information on a variety of subjects both internally and externally. To investigate, propose and facilitate appropriate solutions, seeking advice when appropriate. To develop and maintain a schedule of reports required for various meetings and other purposes within the Directorate, and an effective alert system including ensuring papers are prepared for Trust Board and Sub-Committees, FTE and other internal Trust meetings in a timely manner and to a required format, ensuring the availability of administrative support at key Directorate meetings, maintaining an up to date record accessible to all in the Directorate, of Directorate and sub Directorate Leads, detailing those staff who act as Lead on behalf of the Directorate for various Trust activities/groups.
To communicate effectively with Executives Direct Reports, organising annual appraisals and job planning meetings. To ensure information is co-ordinated and cascaded appropriately. To work autonomously to provide comprehensive administrative support including complex diary management and forward planning, prepare relevant papers for meetings and travel arrangements, managing all communications, and facilitating responses on behalf of Executive or Senior Manager without direct supervision, identifying and recording Executive meeting actions, nominating appropriate respondent and tracking timely response.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
Date posted
19 December 2024
Pay scheme
Agenda for change
Band
Band 5
Salary
£29,970 to £36,483 a year based on full time hours
Contract
Secondment
Duration
6 months
Working pattern
Full-time, Part-time, Flexible working, Home or remote working
Reference number
348-CORP-6853
Job locations
Tatchbury Mount
Calmore
Southampton
Hampshire
SO40 2RZ
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Tatchbury Mount
Calmore
Southampton
Hampshire
SO40 2RZ
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
Privacy notice
Hampshire and Isle of Wight Healthcare NHS Foundation Trust's privacy notice (opens in a new tab)