Job summary
Hampshire and Isle of Wight Healthcare Foundation Trust is delighted to introduce the role of a training administrator to the Oliver McGowan Programme in Hampshire and Isle of Wight. This role is an opportunity to be a part of the award winning national programme which is changing culture within the health and care sector and consequently making a difference to the lives of autistic people and people with a learning disability when accessing health care. We are looking for a well organised, self motivated individual who can respond well to working in a fast pace environment and is an excellent communicator at all levels.
Main duties of the job
The post holder will be responsible for the scheduling and logistical coordination of The Oliver McGowan Training Programme for health and care staff across Hampshire and Isle of Wight Integrated Care System (HIOW ICS). This will include monitoring and maintaining the centralised booking system to ensure it is fit for purpose and meets the needs of our stakeholders, providing statistical data on training attendance, liaising as required with internal and external venues in order to ensure adequate training facilities and undertake general clerical duties providing administrative support to specific projects as required.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications
Essential
- Educated to GCSE standard to include English Language and Mathematics Grade 4 or above or Numeracy and Literacy (Level 2)
Desirable
- Willingness to learn other Computer Skills
Experience
Essential
- Understanding of The Oliver McGowan Programme aims and objectives and how the project team supports these
- Experience of working in a team
- Ability to prioritise and manage workloads and time effectively
- Evidence of delivering excellent customer service with excellent communication skills; both written & verbal
- Excellent computer skills; must be confident in the use of
- Microsoft Office Systems, including Word, Excel and Outlook
- Experience of excellent administrative and organisational skills requiring attention to detail and ability to use own initiative
- Ability to handle multiple projects at one time and meet deadlines
Desirable
- Previous experience of an administrative role in a Learning, Education & Development department
- Experience of using a Learning Management System (LMS)
- Experience of scheduling and logistics, maintaining complex spreadsheets / databases
Additional Criteria
Essential
- Customer-centric
- Able to deal confidently and tactfully with people at all levels
- Inclusive - promotes diversity and equal opportunity
- Supportive and flexible with a pleasant & helpful manner
- Uses own initiative
- Confident
- Calm under pressure
- Self-motivated
- Ability to travel within Hampshire and Isle of Wight
Desirable
Person Specification
Qualifications
Essential
- Educated to GCSE standard to include English Language and Mathematics Grade 4 or above or Numeracy and Literacy (Level 2)
Desirable
- Willingness to learn other Computer Skills
Experience
Essential
- Understanding of The Oliver McGowan Programme aims and objectives and how the project team supports these
- Experience of working in a team
- Ability to prioritise and manage workloads and time effectively
- Evidence of delivering excellent customer service with excellent communication skills; both written & verbal
- Excellent computer skills; must be confident in the use of
- Microsoft Office Systems, including Word, Excel and Outlook
- Experience of excellent administrative and organisational skills requiring attention to detail and ability to use own initiative
- Ability to handle multiple projects at one time and meet deadlines
Desirable
- Previous experience of an administrative role in a Learning, Education & Development department
- Experience of using a Learning Management System (LMS)
- Experience of scheduling and logistics, maintaining complex spreadsheets / databases
Additional Criteria
Essential
- Customer-centric
- Able to deal confidently and tactfully with people at all levels
- Inclusive - promotes diversity and equal opportunity
- Supportive and flexible with a pleasant & helpful manner
- Uses own initiative
- Confident
- Calm under pressure
- Self-motivated
- Ability to travel within Hampshire and Isle of Wight
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
