Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Project Support Officer

This job is now closed

Job summary

Please note that this post is only open to Hampshire and Isle of Wight Healthcare NHS Foundation Trust employees.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust (HIOWH) came into being on 1 October 2024. With the transaction to form the new Trust now complete, the Integration Programme has been initiated to deliver the tasks required to bring teams and associated process and systems from the legacy organisations together into streamlined functions to support the new single organisation. The Integration Programme is led by the Chief Integration Officer with multiple workstreams delivering the integration activities across clinical and corporate areas.

This is a great opportunity to be at the heart of the new Trust and join an exciting, fast-paced programme of work which will see the post-holder getting involved in a variety of tasks that support the efficient running of this important programme of work.

The Project Support Officer will play a pivotal role in supporting the programme and the various workstreams that sit within it. The ideal applicant will provide high quality administrative and project support to the programme which will include all aspects of admin support to the Chief Integration Officer to ensure workstreams are delivered in line with the programme plan.

If you would like to discuss the role please contact Nicola Longson n.longson@nhs.net or Jey Williams jey.williams@solent.nhs.uk

Main duties of the job

*To assist the Chief Integration Officer with the development, implementation, monitoring and evaluation of a series of workstreams delivered on behalf of the HIOWH Trust Executive Committee, that can vary in complexity.

*To undertake administration and clerical duties relevant to the Integration Programme to enable and support delivery.

*Act as a central support to the varied workstreams of the Integration Programme.

*To work without direct supervision and show extensive use of initiative in prioritising workload to ensure the effective delivery of workstreams.

*To offer support to enable specific events across the workstreams planned and held including the set up and administration of Eventbrite (or equivalent).

*To provide administration support with communication, agendas, minute taking for workstreams as required. To support workstream chairs as needed with regard to admin and clerical support.

*To carry out other duties as necessary to meet the changing needs of HIOWH Trust, in accordance with management requirements and appropriate to banding.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Date posted

18 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year based on full time hours

Contract

Secondment

Duration

12 months

Working pattern

Full-time

Reference number

348-CORP-6824

Job locations

Highpoint Venue

Bursledon Rd

Southampton

Hampshire

SO19 8BR

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Job description

Job responsibilities

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification

Qualifications

Essential

GCSE grade C/4 in English or equivalent
Level 4 Diploma Apprenticeship in Business Administration or relevant experience

Desirable

Management/Leadership qualification or equivalent experience

Experience

Essential

Experience of organising and supporting a series of projects
Experience of working to strict deadlines and under pressure
Working without direct supervision
Experience of setting up and implementing internal processes and procedures realising efficiencies and efficient practices

Desirable

Experience in a leadership/managerial role
Experience of leading/managing people in a Health or Social Care setting

Additional Criteria

Essential

Excellent communication skills both written and verbal with the ability to prepare and produce concise yet insightful communications
Excellent organisational skills with the ability to prioritise workload
Ability to maintain confidentiality
Exceptional time management with experience of working to tight and often changing timescales
Being flexible and adaptable at work in order to meet competing priorities and varying situations
Microsoft Office applications
Information Governance, Confidentiality and Data Protection requirements

Desirable

Understands medical terminology
Knowledge of hospital/clinic procedures and systems
NHS administrative systems, structures and of working within the NHS and the wider Healthcare system

Person Specification

Qualifications

Essential

GCSE grade C/4 in English or equivalent
Level 4 Diploma Apprenticeship in Business Administration or relevant experience

Desirable

Management/Leadership qualification or equivalent experience

Experience

Essential

Experience of organising and supporting a series of projects
Experience of working to strict deadlines and under pressure
Working without direct supervision
Experience of setting up and implementing internal processes and procedures realising efficiencies and efficient practices

Desirable

Experience in a leadership/managerial role
Experience of leading/managing people in a Health or Social Care setting

Additional Criteria

Essential

Excellent communication skills both written and verbal with the ability to prepare and produce concise yet insightful communications
Excellent organisational skills with the ability to prioritise workload
Ability to maintain confidentiality
Exceptional time management with experience of working to tight and often changing timescales
Being flexible and adaptable at work in order to meet competing priorities and varying situations
Microsoft Office applications
Information Governance, Confidentiality and Data Protection requirements

Desirable

Understands medical terminology
Knowledge of hospital/clinic procedures and systems
NHS administrative systems, structures and of working within the NHS and the wider Healthcare system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Highpoint Venue

Bursledon Rd

Southampton

Hampshire

SO19 8BR

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address

Highpoint Venue

Bursledon Rd

Southampton

Hampshire

SO19 8BR

Employer's website

https://hiowhealthcare.nhs.uk/ (Opens in a new tab)