Catering Administration Assistant
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Job summary
This post is open to current employees of Hampshire and Isle of Wight Healthcare NHS Foundation Trust only.
The post holder is responsible for ensuring all paperwork and information is produced and maintained to ensure the delivery of a catering service to clients at various sites around the Trust.
The nature of this post means the post holder will be expected to work in one or more units within the Trust.
Ensure the services are run smoothly in accordance with Trust guidelines and policies to help maintain a catering service to clients and staff, working 37.5 hrs per week Monday to Friday.
Main duties of the job
Ensure all paperwork received from units and in whatever format is compiled on the relevant production history sheet, labels printed off ready for chefs to prepare that day's production of food for the cook freeze operation to other sites.
Ensure all enquiries for hospitality is processed to receive menus and order forms, bookings recorded in function diary and line managers made aware via Outlook diary entry.
Update prices as needed on display posters, tariffs and menus in the dining room ensuring they are laminated or in a clear pocket where needed and displayed in time for service.
Prepare relevant delivery notes required by the driver/store person to deliver cook freeze food to units on the required delivery days.
Prepare all paperwork required for the department to meet all guidelines within the Simply Safe Toolkit on a weekly and monthly basis and as needed. Ensure records are kept for 3 months in line with the toolkit guidelines.
Update the allergen register as needed to ensure legal compliance, send out updated menu recipes to site managers to insert into allergen folder so as to ensure all allergens are declared and information is available at all sites we deliver our food to.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
Date posted
14 November 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year based on full time hours
Contract
Permanent
Working pattern
Full-time
Reference number
348-FM-6450
Job locations
Gosport War Memorial Hospital
Bury Road
Gosport
Hampshire
PO12 3PW
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Gosport War Memorial Hospital
Bury Road
Gosport
Hampshire
PO12 3PW
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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