Personal Assistant
This job is now closed
Job summary
We have an exciting and challenging opportunity for an experienced Personal Assistant to join a busy and dynamic environment within Hampshire CAMHS, where no two days will be the same.
The applicant will provide a high level of administrative and personal assistant support to two Hampshire Specialist CAMHS General Managers and the Head of Service, undertaking a wide range of activities, including organisation of training events, attending and taking minutes of meetings.
Excellent administrative, secretarial and organisational skills are vital for this position. Flexibility to work across sites, problem solving skills, a confidential approach and a wish to make a difference are also desirable.
The successful candidate will ideally have had previous experience of working as a Personal Assistant to a senior manager; will be required to have a good standard of secondary education, GCSE at Grade C or above, or equivalent; a recognised typing/word processing qualification, excellent typing and communication skills and a good working knowledge of Outlook, Word and Excel, which will be tested at interview.
The ability to work on own initiative and maintain a calm approach under pressure in a busy environment are all required for this role.
Main duties of the job
To work directly for two General Managers and the Head of Service providing a comprehensive and highly efficient secretarial and administrative support service.
To be responsible for the development and management of effective office systems, including appointment booking, multiple diary management and robust filing systems.
Provide a first point of contact for all face to face and telephone enquiries from a broad spectrum of people, including staff at all levels both from within and outside of the Trust.
Use of appropriate software packages, working to strict timescales and to a very high standard of accuracy. Documents include meeting minutes and agendas, clinical reports and clinical and managerial correspondence.
To undertake ad hoc project work or research for the General Managers, which may include the construction and management of complex spreadsheets and data collection in accordance with the needs of the service.
To plan team events, booking venues as appropriate, arranging catering, equipment requirements and producing detailed delegate packs.
To coordinate monthly meetings, ensuring agenda's and meeting minutes are distributed in a timely manner with agreed action points.
To maintain personnel information concerning staff and assist in staff documentation systems
To be proactive in organising and prioritising workload, managing own time effectively, highlighting problems and proposing possible solutions within available resources.
About us
Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.
With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.
We are currently working closely with other NHS Trusts to combine all our collective community, mental health, and learning disability services, with the plan to create a new larger, more integrated and accessible organisation.
The transformation will happen in stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning across in May 2024. The final combination of Southern Health and Solent NHS Trust services is expected in late 2024, when our new organisation, to be known as Hampshire and Isle of Wight Healthcare NHS Foundation Trust, will be formed.
Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.
Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.
Details
Date posted
20 September 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year
Contract
Permanent
Working pattern
Full-time
Reference number
348-SS-5776
Job locations
Ashurst Child & Family Centre
Lyndhurst Road, Ashurst
Southampton
Hampshire
SO40 7AR
Advertiser House
24-32 London Street
Andover
Hampshire
SP10 2PE
Avalon House
Chesil Street
Winchester
Hampshire
SO23 0HU
Employer details
Employer name
Southern Health NHS Foundation Trust
Address
Ashurst Child & Family Centre
Lyndhurst Road, Ashurst
Southampton
Hampshire
SO40 7AR
Employer's website
https://www.southernhealth.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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