Administrator

Job summary

Administrator

Southern Health NHS Foundation Trust

The Closing date is 30th August 2024

An exciting opportunity has arisen for an Administrator to work with the Adult Mental Health South West Management Team based at Tatchbury Mount

We are seeking an individual who is enthusiastic, compassionate, flexible, and creative in their approach and who can work alongside clinical staff and the wider multi-disciplinary team to provide quality and effective administrative support

Further details are set out in the Job Description. For additional information please contact Michael Gaston, Operations Manager on 07393 784333

This is a part-time post working 15 hours a week over 2-days

Main duties of the job

The main duties of this role will be:

Responsible for ensuring all requests for Access to Health Records are dealt with in an efficient and timely manner within the set timescales

Responsible for accurately recording all requests onto the departmental system in a timely manner

Responsible for ensuring mechanisms are in place to retrieve records, copy records and to liaise with multi - disciplinary staff where the need arises regarding disclosure

Responsible for processing all associated documentation regarding appropriateness of requests, photocopying, consents and identification checks ensuring that processes are consistent, transparent and legally compliant

Ensure all telephone enquiries are dealt with in an efficient and confidential manner

Ensure that all paper records are processed and tracked in accordance with Trust policies and procedures and Trust Wide Tracking Systems

To support and be involved with service planning, service improvement and implementation under the direction of the Information Governance Team

Compliance with the Data Protection Act 2018 and Information Governance

Responsibility in all dealings with staff and patients to comply with legislative requirements and best practice in acknowledgement of managing diversity, equal access and equal opportunities

Supporting the management team in taking minutes of the monthly Quality and Safety Meeting

About us

Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.

We are currently working closely with other NHS Trusts to combine all our collective community, mental health, and learning disability services, with the plan to create a new larger, more integrated and accessible organisation.

The transformation will happen in stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning across in May 2024. The final combination of Southern Health and Solent NHS Trust services is expected in late 2024, when our new organisation, to be known as Hampshire and Isle of Wight Healthcare NHS Foundation Trust, will be formed.

Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

Employer details

Employer name

Southern Health NHS Foundation Trust

Address

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Southern Health NHS Foundation Trust

Address

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

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