Administration Secretary

Job summary

We are looking for an administrator that will run our reception and provide support to the team and residents at Crowlin House. The post holder should be confident in having direct contact with our residents, carers and members of the public as they will be the first point of contact. This post holder will have a range of skills that can support the delivery of a wide range of administration tasks to include e-roster development, records management, management of petty cash, telephone skills and meeting minutes.

The post holder will be part of a small and dedicated team that support our residents to live their best possible lives. This post holder is a key member of our team and the rewards of the role come from knowing the contribution you make goes towards supporting our residents in their recovery.

Main duties of the job

The candidate will need to undertake the following tasks:

* Manage incoming calls to the service, fielding calls and directing them to the relevant person.

* Manage petty cash and support our residents in accessing required money for shopping, this will require liaison with our Trust finance department off site.

* Undertake admin duties to include taking minutes and records from meetings.

* Support the development of our roster, including having oversight in some key areas.

* Be the first point of contact for visitors, residents and carers.

* Have skills in using the system to order provisions and stationery

* Liaise with our estates partners to ensure any issues logged are resolved.

About us

Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

As a Trust, our footprint spans more than 200 sites across Hampshire, wholeheartedly committed to providing the best possible healthcare, reaching a range of diverse communities.

- We function as a unified team, placing patients and staff at the forefront of all our endeavours.

- Our 7,000+ workforce is skilled and diverse, with a deep commitment to ongoing staff development. We offer customised training, leadership pathways, and a plethora of career opportunities.

- We respect and listen to your thoughts, ideas, and concerns via well-established network of staff groups to increase awareness and appreciation of equality, diversity, and inclusion.

Building on all this, we are currently working closely with other local NHS Trusts to integrate all our collective community, mental health, and learning disability services across Hampshire and Isle of Wight. Our new organisation is set to launch in April 2024 and will incorporate Southern Health, Solent, Isle of Wight and Sussex Partnership Trusts.

While the new Trust will be substantially bigger, it will continue to cater to the unique needs of different communities, streamlining services and making healthcare across the county more accessible.

Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

Employer details

Employer name

Southern Health NHS Foundation Trust

Address

Crowlin House

Calmore Road, Calmore

Southampton

Hampshire

SO40 2RA

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Southern Health NHS Foundation Trust

Address

Crowlin House

Calmore Road, Calmore

Southampton

Hampshire

SO40 2RA

Employer's website

https://www.southernhealth.nhs.uk/ (Opens in a new tab)

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