Job summary
Would you like to support the education and training of NHS healthcare professionals? We are looking to appoint an experienced and motivated administrator to work within the training and education team at Southern Health NHS Foundation Trust.
The post holder will work within the Trust's Medical Workforce and Medical Education team, to contribute to the administration of Postgraduate Medical Education.
We are looking for someone with proven administrative experience, excellent organisational and communication skills, a collaborative, can-do approach and the ability to work with different IT systems and applications.
This role involves remote working and will require on site presence to support team working and business needs.
To find out more please contact Chrissie Churcher, Postgraduate Medical Education Co-ordinator Christina.Churcher@southernhealth.nhs.uk or Laura Clarke, Medical HR Team Manager Laura.Clarke@southernhealth.nhs.uk
Main duties of the job
To provide administrative support for education, training and development programmes for doctors in training within Southern Health and for doctors in training in psychiatry in the Health Education Wessex region.
We are looking for someone with proven administrative experience, excellent organisational and communication skills, a collaborative, can-do approach and the ability to work with different IT systems and applications.
About us
Are you committed to providing remarkable care and service?
Are you passionate about helping people and want to make a difference every day?
We want to meet you!
Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health and learning disabilities. We are committed to promoting the welfare and safeguarding of children, young people and adults at risk of abuse and neglect through our 6,500 strong workforce.
Southern Health has over 300 sites across the county and we serve 1.5 million people throughout all stages of their lives. Our aim is to work alongside the people we support (and our health and care partners) to deliver the best possible care and constantly improve.
Here at SHFT we have so much to be proud of:
- Working as a team and supporting each other, we put patients and our staff at the heart of everything we do.
- We have a skilled and diverse workforce and are committed to our staff development, offering bespoke training packages, leadership pathways and career opportunities.
- We offer a variety of benefits such as an amazing pension scheme, generous annual leave, Childcare Choices scheme, many discounts (Blue Light card, The Company Shop, NHS Staff Discounts, cycle to work scheme) and much more.
Come to work with us, together we will provide outstanding treatment and care to improve lives.
Job description
Job responsibilities
To work with the Director of Medical Education, the Postgraduate Medical Education Team Lead, locality Tutors and the Wessex School of Psychiatry to schedule and organise face-to-face and online meetings, training and education events to support the education programme for trainee doctors in the Trust and for doctors in training in psychiatry across the Wessex region.
To provide high quality administrative support for education programmes, commissioned by Health Education Wessex, for doctors in training.
To support the Postgraduate Medical Education Team Lead in the planning, scheduling and delivery of Trust and locality induction for doctors in training.
To provide day-to-day support and administration of training and education organised by the Postgraduate Medical Education Centre. To include liaison with course leads, facilitators and speakers, the maintenance of records, preparation of materials, booking of venues, and organisation of catering.
To provide administrative support for course steering groups and other postgraduate education meetings as required. To include scheduling, booking rooms, minute taking, preparing and distributing agendas and supporting paperwork.
To undertake financial administration tasks as requested by the Postgraduate Medical Education Team Lead.
To raise purchase orders, receipt orders and query invoice payments using the NHS Shared Business Services (SBS Oracle) system.
To order stationary and supplies using the CLARES and/or SBS Oracle ordering systems.
To support users of the ACCENT study leave system and assist the Postgraduate Education Team Lead to process study leave applications. To include liaison with the Health Education Wessex Information team to submit required reporting information.
To produce and distribute information about the doctors in training education programmes and to communicate changes to clinical staff and trainees in a timely way.
To coordinate documentation regarding attendance at training courses and events and provide data to trainees, clinical staff and outside bodies.
To collate information for quality assurance purposes as required by the Director of Medical Education, Postgraduate Medical Education Team Lead and outside bodies.
Job description
Job responsibilities
To work with the Director of Medical Education, the Postgraduate Medical Education Team Lead, locality Tutors and the Wessex School of Psychiatry to schedule and organise face-to-face and online meetings, training and education events to support the education programme for trainee doctors in the Trust and for doctors in training in psychiatry across the Wessex region.
To provide high quality administrative support for education programmes, commissioned by Health Education Wessex, for doctors in training.
To support the Postgraduate Medical Education Team Lead in the planning, scheduling and delivery of Trust and locality induction for doctors in training.
To provide day-to-day support and administration of training and education organised by the Postgraduate Medical Education Centre. To include liaison with course leads, facilitators and speakers, the maintenance of records, preparation of materials, booking of venues, and organisation of catering.
To provide administrative support for course steering groups and other postgraduate education meetings as required. To include scheduling, booking rooms, minute taking, preparing and distributing agendas and supporting paperwork.
To undertake financial administration tasks as requested by the Postgraduate Medical Education Team Lead.
To raise purchase orders, receipt orders and query invoice payments using the NHS Shared Business Services (SBS Oracle) system.
To order stationary and supplies using the CLARES and/or SBS Oracle ordering systems.
To support users of the ACCENT study leave system and assist the Postgraduate Education Team Lead to process study leave applications. To include liaison with the Health Education Wessex Information team to submit required reporting information.
To produce and distribute information about the doctors in training education programmes and to communicate changes to clinical staff and trainees in a timely way.
To coordinate documentation regarding attendance at training courses and events and provide data to trainees, clinical staff and outside bodies.
To collate information for quality assurance purposes as required by the Director of Medical Education, Postgraduate Medical Education Team Lead and outside bodies.
Person Specification
Qualifications
Essential
- Educated to GCSE standard to include English Language and Mathematics at Grade C equivalent or above or a Level 2 Numeracy and Literacy qualification
- NVQ 3 in Business & Administration or evidence of equivalent experience
- Evidence of continuing professional development
Person Specification
Qualifications
Essential
- Educated to GCSE standard to include English Language and Mathematics at Grade C equivalent or above or a Level 2 Numeracy and Literacy qualification
- NVQ 3 in Business & Administration or evidence of equivalent experience
- Evidence of continuing professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
