Job summary
This is an exciting time to join the PMO as a Project Management Officer to support the realisation of our Strategic Journeys and Our Journey to Change.
This is a full time 1.0WTE role suitable for someone who wishes to work in a transformation Project Support role.
As a Project Management Officer in the PMO, you will be central to helping the team as it delivers the TEWV transformation portfolio. The role works directly for the Head of PMO and helps project and programme managers in carrying out their roles of delivering strategic change. Coordination of reporting, supporting programme boards and project groups, helping set up project documentation, supporting broader colleagues across the Trust in the PMO Community of Practice are just a handful of the varied tasks in this dynamic role. You will be supported by PMO colleagues including project and programme managers in successfully carrying out your responsibilities.
You may be interested in developing as a future Project Manager, whilst it is desirable that you have a project management qualification, if you do not, we will be asking the successful candidate to undertake a PRINCE2 course when you start the role.
For an informal chat, please contact Ken Teears, Head of PMO on ken.teears@nhs.net
Main duties of the job
As a Project Management Officer within our PMO you will responsible for managing the inner workings of the PMO which contribute to the delivery of our strategy.This will include providing administrative support to projects and programmes overseen by the PMO. Preparing project documentation, coordinating reporting , supporting project and programme managers and the Head of PMO where required. These projects may be Trust-wide or concentrated in a particular Care Group.
Your experience of administration or project support may be from the NHS, TEWV, in the public or private sector. You will be experienced in coordinating key information for multiple senior colleagues. You will have an understanding of project and programme management and the importance of good governance. You will be experienced in preparing data and reports for Senior colleagues, SROs, EDG such as for Programme Boards. You will need to be supportive of operational managers and project managers based in our other corporate or operations teams. You will understand Our Journey to Change strategy and be able to build up credibility with stakeholders ranging from clinicians, commissioners, service users, carers and local authorities. You will implement processes in a way which is mindful of the challenges, capacity and culture in our organisation. You will be able to adapt swiftly as organisational priorities change, including changes to processes and roll out of new ways of working.
About us
The TEWV PMO team was formed in September 2021. The Head of PMO has established a supportive working environment which values the equal contribution of all team members regardless of band or role.
As a member of the PMO you will be supported greatly by colleagues within the team as well as being able to access advice, guidance and training via the Programme and Project 'Community of Practice' set up by the PMO in late 2021.
The staff in the PMO have hybrid working, which includes working from home as well as coming on-site where programme and project meetings require. We have bi-weekly meetings as well as protected time for urgent collaboration, so colleagues know they can get support from team members to overcome any issues they may face.
We have established the Portfolio, Programme and Project Management (PPPM) Framework, which was signed off by the Trust Executive in April 2022. To gain access to this document and the suite of tools associated with it, please contacttewv.pmo@nhs.net.
Job description
Job responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Job description
Job responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Person Specification
Qualifications
Essential
- Degree in a relevant subject or equivalent level knowledge
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Desirable
- Project or Programme Management certification
Experience
Essential
- Demonstrable experience of providing administrative or project support within an office or project environment
- Demonstrable experience of managing a defined piece of work including: oPlanning oMonitoring essential tasks and taking appropriate action oMeeting deadlines oUsing Microsoft packages oWriting reports oEffective communication oNote or minute taking oAdhering to defined procedures and guidelines
- team working
Desirable
- Experience of working in NHS
- Experience of working in a Programme or Project Office
- Experience of organising meetings/conferences/ workshops
Knowledge
Essential
- Understanding of programme/project working principles and tools
- Understanding of the Trust's Programme/Project Frameworks (within agreed timescale)
- Understanding of the Trust's Quality Improvement System (QIS) within agreed timescale
- Understanding of the principles of confidentiality
Skills
Essential
- Able to type and input data accurately and efficiently
- Able to use Microsoft office applications effectively
- Ability to communicate effectively to a wide range of people.
- Able to motivate or persuade people to follow a course of action
- Able to time manage, prioritise and organise effectively
- Able to take decisions within the scope of the role and escalate as appropriate
Personal Attributes
Essential
- Able to work in accordance with the Staff Compact and Trust Values and Behaviours
- Committed to continual quality and service improvement
- Self-aware and committed to continual professional and personal development. Able to accept and respond positively to feedback from supervision
- Resilience under pressure
- Committed to promoting a positive image of people with mental health conditions or learning disabilities
- Committed to promoting a positive image of the PMO and the programmers / projects it is supporting
Person Specification
Qualifications
Essential
- Degree in a relevant subject or equivalent level knowledge
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Desirable
- Project or Programme Management certification
Experience
Essential
- Demonstrable experience of providing administrative or project support within an office or project environment
- Demonstrable experience of managing a defined piece of work including: oPlanning oMonitoring essential tasks and taking appropriate action oMeeting deadlines oUsing Microsoft packages oWriting reports oEffective communication oNote or minute taking oAdhering to defined procedures and guidelines
- team working
Desirable
- Experience of working in NHS
- Experience of working in a Programme or Project Office
- Experience of organising meetings/conferences/ workshops
Knowledge
Essential
- Understanding of programme/project working principles and tools
- Understanding of the Trust's Programme/Project Frameworks (within agreed timescale)
- Understanding of the Trust's Quality Improvement System (QIS) within agreed timescale
- Understanding of the principles of confidentiality
Skills
Essential
- Able to type and input data accurately and efficiently
- Able to use Microsoft office applications effectively
- Ability to communicate effectively to a wide range of people.
- Able to motivate or persuade people to follow a course of action
- Able to time manage, prioritise and organise effectively
- Able to take decisions within the scope of the role and escalate as appropriate
Personal Attributes
Essential
- Able to work in accordance with the Staff Compact and Trust Values and Behaviours
- Committed to continual quality and service improvement
- Self-aware and committed to continual professional and personal development. Able to accept and respond positively to feedback from supervision
- Resilience under pressure
- Committed to promoting a positive image of people with mental health conditions or learning disabilities
- Committed to promoting a positive image of the PMO and the programmers / projects it is supporting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
