Job summary
This part time role is suited to an individual who enjoys variety in their administrative work. The role is within the Community Mental Health Team in Stockton supporting the Senior Clinical Director with administrative tasks 2 day per week, totalling 16 hours per week in total.
Main duties of the job
Excellent Communication skills required.
Excellent administrative skills including diary management, co-ordinate and arrange appointments, book in meetings and other events.
Excellent keyboard skills required: will need to type, be competent in letter writing, report writing, agenda devising, minute taking, confident on the computer and all aspects of IT skills.
The role entails liaising with both internal and external stakeholders.
About us
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention to crisis and specialist care --our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.
Job description
Job responsibilities
Personal Assistant
Diary Management/Appointment bookings
Typing of minutes, supporting with reports and devising agendas
Attending and supporting meetings
Co-ordinating meetings and having the skill to work across diaries and look at efficient diary management
Letter formation, report writing, navigating IT systems and creating electronic files
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Job description
Job responsibilities
Personal Assistant
Diary Management/Appointment bookings
Typing of minutes, supporting with reports and devising agendas
Attending and supporting meetings
Co-ordinating meetings and having the skill to work across diaries and look at efficient diary management
Letter formation, report writing, navigating IT systems and creating electronic files
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
Person Specification
Qualifications
Essential
- EITHER: BTEC Diploma/Level 3 Diploma in Team Leader/Supervisor or equivalent (ie NVQ in Business Administration / RSA Level 3) OR equivalent knowledge gained through relevant work experience plus a willingness to work towards the Diploma in Team Leader/ Supervisor within an agreed timescale
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Skills
Essential
- Skill in diary management
- Skill in working as a personal assistant
- Communication
Task management
Essential
- Experience in administration
- Able to take minutes
- Skilled in typing
Desirable
- Experience as PA
- Experience working in a NHS trust or similar organisation
Knowledge
Essential
- Information Technology
- Knowledge of administrative procedures
Essential
Essential
- Experience of participation in service/quality improvement initiatives
- Comprehensive knowledge of Microsoft Office applications
Person Specification
Qualifications
Essential
- EITHER: BTEC Diploma/Level 3 Diploma in Team Leader/Supervisor or equivalent (ie NVQ in Business Administration / RSA Level 3) OR equivalent knowledge gained through relevant work experience plus a willingness to work towards the Diploma in Team Leader/ Supervisor within an agreed timescale
- ITQ Level 2 or equivalent
- Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above
Skills
Essential
- Skill in diary management
- Skill in working as a personal assistant
- Communication
Task management
Essential
- Experience in administration
- Able to take minutes
- Skilled in typing
Desirable
- Experience as PA
- Experience working in a NHS trust or similar organisation
Knowledge
Essential
- Information Technology
- Knowledge of administrative procedures
Essential
Essential
- Experience of participation in service/quality improvement initiatives
- Comprehensive knowledge of Microsoft Office applications
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Tees Esk and Wear Valleys NHS Foundation Trust
Address
Wessex House, Falcon Court
Preston Farm Industrial Estate
Stockton-on-Tees
TS18 3TX
Employer's website
https://www.tewv.nhs.uk/ (Opens in a new tab)
