Research Administrator

Job description

Job responsibilities

Provide administration support for the 2 TVRA sites which includes:

Responsible for the day-to-day management of the research studies log using the Cognito database.

Responsible for the day-to-day management of the TVRA email inbox

Input and management of all research studies onto the LPMS database

Provide daily support to the TVRA Research Facilitators as part of the study set up process

Hold administrator level user access to the LPMS database including regular audit of user access levels

Provide training sessions for all staff using the LPMS database

Manage site shared drive and HUB for all research studies (including document version control)

Record and monitor upcoming deadlines for projects

Responsible for all study amendment processing following HRA guidelines and deadlines

Issue Letters of Access for both NHS and Non-NHS employees which includes person verification

Administer all research study contracts (2 sites) from review by the set-up team to completion (including contract amendments)

Regularly review the LPMS database to ensure that all members of research study teams are GCP compliant, logging their certification and escalating outstanding training

Forward information to other R&D teams within the TVRA in particular the local study set-up team, research team leads and clinical support services, so they can advise on local capacity to deliver research. Ensure efficient and timely communication with non-R&D stakeholders too and that all relevant departments are informed of activities

Work with the Research Governance Manager and colleagues to establish and maintain effective systems of recording and storing research project data on the LPMS database.

To fully utilise the R&D databases capabilities; remaining up to date with central updates, implementing changes as required and submitting timely reports as necessary. Maintain and update the R&D databases, making suggestions on how to improve the system for better data recording. Input consistent and accurate data as part of approval processes.

Maintain an efficient electronic filing system of research applications.

Work with the Deputy Research Governance Manager and colleagues to ensure delivery of administrative processes in timely manner.

Work with the Deputy Research Governance Manager and colleagues to ensure timely and accurate reporting to funding bodies and regulators

Person Specification

Knowledge and Skills

Essential

• oAwareness of the importance of the data protection act and confidentiality in research
• oThree years administrative experience preferably in a healthcare / academic environment.
• oExperience of database management
• oExperience of effective dissemination of information to raise awareness of service provision and requirements

Desirable

• Experience of working in NHS research and development

Qualifications and Training

Essential

• oDiploma level or NVQ Level 3
• oGood general education to GCSE level or equivalent including Maths and English

Desirable

• Research qualification
• Degree or equivalent qualification

Experience

Essential

• oAdvanced computer/ keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients.
• oSelf-motivated, with initiative, able to work independently
• oAdaptive, flexible and committed
• oAbility to understand and interpret complex government legislation and guidelines.
• oOrganisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Tees & Hartlepool NHS Foundation Trust

Address

North Tees University Hospital

Hardwick Road

Stockton

TS19 8PE

Employer's website

https://www.nth.nhs.uk/ (Opens in a new tab)