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North Tees & Hartlepool NHS Foundation Trust

Admin & Rota Support

The closing date is 22 July 2025

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Job summary

Advert may close once sufficient number of applications is reached

The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.

Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.

The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.

Main duties of the job

The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.

Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.

The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.

Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.

About us

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.

At North Tees & Hartlepool NHS Foundation Trust, we want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.

We recruit for values and "Together we are North Tees & Hartlepool"

Details

Date posted

17 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

345-ANA7326251-A

Job locations

University Hospital of North Tees

Hardwick

Stockton on Tees

TS19 8PE


Job description

Job responsibilities

The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.

Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.

The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.

Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.

Job description

Job responsibilities

The post holder will assist the care group rota administrators in the provision of an efficient, effective admin and rota support service within orthopaedics and surgery for medical staff, nursing staff and senior manager's within the Care Group.

Work in conjunction with the Clinical Director, General Manager, Consultants and Service Delivery Manager to ensure medical staffing resources are allocated effectively and efficiently in order to meet elective and emergency service demands.

The post holder will provide effective admin support for meetings, through the collation and preparation of meeting related documents acting as minute/note taker for meetings.

Deal with incoming queries as appropriate from service users in a mannerthat is consistent with legislation, policies and procedures, taking any necessary action as required, and where necessary take accurate written messages and pass directors and associated staff members where appropriate.

Person Specification

Qualifications and Experience

Essential

  • GCSE English Grade C or above (or equivalent)
  • GCSE Maths Grade C or above (or equivalent)
  • Experience in an administrative/secretarial role
  • Experience in rota planning
  • Experience dealing with conflicting priorities and meeting deadlines
  • Experience, knowledge and proficient use of Windows-based computer systems

Desirable

  • Typing or word processing qualification RSA II or equivalent
  • IT qualification
  • Experience of clerical work in a healthcare environment
  • Note taking and agenda preparation experience
  • Experience with use of CLW/Rota by Rotamap for medical staff allocations
  • Experience with use of TrakCare patient administration system
Person Specification

Qualifications and Experience

Essential

  • GCSE English Grade C or above (or equivalent)
  • GCSE Maths Grade C or above (or equivalent)
  • Experience in an administrative/secretarial role
  • Experience in rota planning
  • Experience dealing with conflicting priorities and meeting deadlines
  • Experience, knowledge and proficient use of Windows-based computer systems

Desirable

  • Typing or word processing qualification RSA II or equivalent
  • IT qualification
  • Experience of clerical work in a healthcare environment
  • Note taking and agenda preparation experience
  • Experience with use of CLW/Rota by Rotamap for medical staff allocations
  • Experience with use of TrakCare patient administration system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North Tees & Hartlepool NHS Foundation Trust

Address

University Hospital of North Tees

Hardwick

Stockton on Tees

TS19 8PE


Employer's website

https://www.nth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Tees & Hartlepool NHS Foundation Trust

Address

University Hospital of North Tees

Hardwick

Stockton on Tees

TS19 8PE


Employer's website

https://www.nth.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Admin Team Lead

Wendy Thompson

wendy.thompson21@nhs.net

01642383785

Details

Date posted

17 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

345-ANA7326251-A

Job locations

University Hospital of North Tees

Hardwick

Stockton on Tees

TS19 8PE


Supporting documents

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