Accounts Payable Officer

Job description

Job responsibilities

1.To ensure all invoices are processed promptly and VAT is accounted for correctly to enable the generation of regular supplier payment runs that are in accordance with the Better Practice Payment Code, Standing Orders, Standing Financial Instructions and Scheme of Delegation for the Trust.

2. To match invoices through the Trusts procurement system, in accordance with system tolerances and authorisation limits, and follow up any unmatched queries with the Supplies Department or other Trust staff.

3. To ensure that the No Po No Pay policy is adhered to and invoice without an order number are dealt with accordingly and logged for month end purposes.

4. Investigate and follow up supplier queries on invoicing and payment as directed by the Accounts Payable Co-ordinator

5. The reconciliation of supplier statements

6. Support the AP monthly close down as directed by the Accounts Payable Coordinator to ensure the Trusts financial position is complete.

7. To manage the Supplier Database, updating bank details, removing duplicates and ensuring all information held is as up to date as possible.

8. To assist the AP Co-ordinator in the preparation of the AP annual accounts process.

9. Ensuring all work and contact with third parties is to professional standards, and that full regard is given to confidentiality.

10. To assist with all internal and external audit queries.

11. To scan invoices and supporting documentation into the designated Trust scanning system and e-mail to Budget Managers for approval.

12. To undertake other duties relevant to the grade as determined by the Accounts Payable Co-ordinator.

13. Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.

14. Tackle discrimination and harassment, and promote equality and diversity in the workplace.

15. Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff

16. Take responsibility for personal development and education and the development of a Personal Development Plan.

Person Specification

Skills/ aptitudes

Essential

• Good computer skills with experience of Microsoft office particularly MS Excel.
• Ability to work under pressure and flexibly to deal with changing priorities and tight deadlines.
• Must have good organisational skills
• Must have excellent verbal and written communication skills

Disposition

Essential

• Friendly and reliable

Qualifications & Experience

Essential

• 5 GCSE's at C or above including English Language and Mathematics

Desirable

• Accounts Payable experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Tees & Hartlepool NHS Foundation Trust

Address

University Hospital of North Tees

Hardwick Road

Stockton-on-Tees

TS19 8PE

Employer's website

https://www.nth.nhs.uk/ (Opens in a new tab)