Job summary
Work as part of our dynamic Pharmacy Procurement Team, carrying out activities relating to the purchase of medicines in our buying office for our 3 Trust sites.
Critical role in making sure patients and service users get the medicines that they need, in a challenging environment.
Supporting initiatives to ensure best-value medicines are procured in our Trust.
Main duties of the job
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- To process transactions, requisitions and orders onto the pharmacy computer system, for the order, purchase, receipt and invoicing of medicines (including homecare medicines, and maintenance of patient records and files). To use commercial web based ordering systems where available for entering orders.
- Assist in maintaining accurate medicine stock records and stock takes on the Pharmacy Computer System.
- Maintaining ordering and purchasing files and to ensure that they are accurate and up to date, including review of historical data and amendment of relevant contractual framework changes on a rolling basis, to ensure best value medicines are procured by the Trust.
- To assist in the preparation of written procedures for those aspects of work under the post holder's control.
- To ensure that written records are filed and stored according to procedures.
- To assist in preparing invoices for sale transactions.
- To cover for duties in relation to the processing of goods received.
- Any other duties which may be required in providing clerical support to the development of pharmaceutical services, such as completing month end absence and payroll returns, update and maintain an accurate filing system for Personal Files, ordering stationery via Cardea
- To support training of pharmacy staff in the office and buying systems and computer systems.
- Maintain ad-hoc databases and spreadsheets as necessary.
About us
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.
We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.
We recruit for values and "Together we are North Tees & Hartlepool"
Job description
Job responsibilities
-
- To process transactions, requisitions and orders onto the pharmacy computer system, for the order, purchase, receipt and invoicing of medicines (including homecare medicines, and maintenance of patient records and files). To use commercial web based ordering systems where available for entering orders.
- Assist in maintaining accurate medicine stock records and stock takes on the Pharmacy Computer System.
- Maintaining ordering and purchasing files and to ensure that they are accurate and up to date, including review of historical data and amendment of relevant contractual framework changes on a rolling basis, to ensure best value medicines are procured by the Trust.
- To assist in the preparation of written procedures for those aspects of work under the post holders control.
- To ensure that written records are filed and stored according to procedures.
- To assist in preparing invoices for sale transactions.
- To cover for duties in relation to the processing of goods received.
- Any other duties which may be required in providing clerical support to the development of pharmaceutical services, such as completing month end absence and payroll returns, update and maintain an accurate filing system for Personal Files, ordering stationery via Cardea
- To support training of pharmacy staff in the office and buying systems and computer systems.
- Maintain ad-hoc databases and spreadsheets as necessary to provide management information for the pharmacy department, for sickness and training records
- Order, distribute and maintain accurate records of FP10 HP prescriptions pads for internal (non Community use).
- Organize departmental meetings and hospitality when required for training and events.
- Demonstrate commitment to IWL principles and flexible working patterns to meet the needs of the service and staff.
-
- Tackle discrimination and harassment and promote equality and diversity in the workplace.
-
- Reduce sickness absence, work place accidents and promote zero tolerance on violence against staff.
-
- Take responsibility for personal development and education and the development of a Personal Development Plan.
Job description
Job responsibilities
-
- To process transactions, requisitions and orders onto the pharmacy computer system, for the order, purchase, receipt and invoicing of medicines (including homecare medicines, and maintenance of patient records and files). To use commercial web based ordering systems where available for entering orders.
- Assist in maintaining accurate medicine stock records and stock takes on the Pharmacy Computer System.
- Maintaining ordering and purchasing files and to ensure that they are accurate and up to date, including review of historical data and amendment of relevant contractual framework changes on a rolling basis, to ensure best value medicines are procured by the Trust.
- To assist in the preparation of written procedures for those aspects of work under the post holders control.
- To ensure that written records are filed and stored according to procedures.
- To assist in preparing invoices for sale transactions.
- To cover for duties in relation to the processing of goods received.
- Any other duties which may be required in providing clerical support to the development of pharmaceutical services, such as completing month end absence and payroll returns, update and maintain an accurate filing system for Personal Files, ordering stationery via Cardea
- To support training of pharmacy staff in the office and buying systems and computer systems.
- Maintain ad-hoc databases and spreadsheets as necessary to provide management information for the pharmacy department, for sickness and training records
- Order, distribute and maintain accurate records of FP10 HP prescriptions pads for internal (non Community use).
- Organize departmental meetings and hospitality when required for training and events.
- Demonstrate commitment to IWL principles and flexible working patterns to meet the needs of the service and staff.
-
- Tackle discrimination and harassment and promote equality and diversity in the workplace.
-
- Reduce sickness absence, work place accidents and promote zero tolerance on violence against staff.
-
- Take responsibility for personal development and education and the development of a Personal Development Plan.
Person Specification
Essential
Essential
- oWell established numeracy and literacy skills (G.C.S.E. or equivalent at grade C or above in Mathematics and English.)
- oExperience of clerical work involving computerised I.T. systems
- oDemonstrate ability to reliably check and record data and to identify discrepancies. oDemonstrate a good working knowledge of windows based systems, and be capable of using some Microsoft Office applications oAbility to pay good attention to detail. oDemonstrate good communication skills
- oDemonstrate a responsible, dependable and honest character. oShow a keenness to learn and to apply appropriate working procedures.
Desirable
- oNVQ at Level 2 or above in Business Administration (or equivalent). oECDL qualification (or equivalent).
- oExperience of work in a healthcare environment oExperience of working within a multi-disciplinary team.
- oWillingness to participate in and to promote effective team working. oWillingness to contribute to the delivery of an effective and efficient pharmacy service.
Person Specification
Essential
Essential
- oWell established numeracy and literacy skills (G.C.S.E. or equivalent at grade C or above in Mathematics and English.)
- oExperience of clerical work involving computerised I.T. systems
- oDemonstrate ability to reliably check and record data and to identify discrepancies. oDemonstrate a good working knowledge of windows based systems, and be capable of using some Microsoft Office applications oAbility to pay good attention to detail. oDemonstrate good communication skills
- oDemonstrate a responsible, dependable and honest character. oShow a keenness to learn and to apply appropriate working procedures.
Desirable
- oNVQ at Level 2 or above in Business Administration (or equivalent). oECDL qualification (or equivalent).
- oExperience of work in a healthcare environment oExperience of working within a multi-disciplinary team.
- oWillingness to participate in and to promote effective team working. oWillingness to contribute to the delivery of an effective and efficient pharmacy service.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
North Tees & Hartlepool NHS Foundation Trust
Address
Pharmacy Department, University Hospital of North Tees
Stockton-on-Tees
TS198PE
Employer's website
https://www.nth.nhs.uk/ (Opens in a new tab)
