Job summary
We are a friendly team and are looking to engage an experienced medical secretary with sound secretarial and excellent typing and interpersonal skills, to take on this role. The successful applicant will become an integral part of an efficient team providing an excellent secretarial and patient support service. A sound knowledge of medical terminology and experience in the use of hospital based IT systems would be an advantage, as well as an understanding of patient pathways.
Main duties of the job
To provide comprehensive administrative, clerical and audio typing to support Consultants, Registrars and the wider trauma and orthopaedic team.
Work in a team based secretarial service, providing support for each other and ensuring continuity of service.
Act as a person of liaison between patients, GPs, other staff and outside agencies.
About us
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.
Job description
Job responsibilities
Please scroll down to access the full job description and person specification located in 'supporting documents'.
Job description
Job responsibilities
Please scroll down to access the full job description and person specification located in 'supporting documents'.
Person Specification
Qualifications
Essential
- GCSE in English or equivalent
- Computer literacy including Word and other packages e.g Outlook
Desirable
- NVQ Level 2, RSA Level 2, or equivalent experience
- Evidence of continuous personal development
- Specific secretarial qualification
Skills
Essential
- Good keyboard skills
- Good organisational skills
- Data entry, text processing, storage of data, numeracy, accuracy and attention to detail.
Desirable
- Previous use and knowledge of NHS systems
- Previous Medical Secretarial Experience
- Audio typing
Personal and Professional Attributes
Essential
- Ability to remain calm in a busy environment whilst working under pressure
- Good interpersonal skills
- Ability to prioritise workload and meet deadlines.
- Ability to use own initiative
- Excellent organisational skills
Desirable
- Ability to make judgements involving facts or situations requiring some analysis
- Ability to communicate with, coordinate and liaise with a multidisciplinary team
Governance
Essential
- Compliance with the Trust Data Protection Policy
- Upholds Trust Values
Person Specification
Qualifications
Essential
- GCSE in English or equivalent
- Computer literacy including Word and other packages e.g Outlook
Desirable
- NVQ Level 2, RSA Level 2, or equivalent experience
- Evidence of continuous personal development
- Specific secretarial qualification
Skills
Essential
- Good keyboard skills
- Good organisational skills
- Data entry, text processing, storage of data, numeracy, accuracy and attention to detail.
Desirable
- Previous use and knowledge of NHS systems
- Previous Medical Secretarial Experience
- Audio typing
Personal and Professional Attributes
Essential
- Ability to remain calm in a busy environment whilst working under pressure
- Good interpersonal skills
- Ability to prioritise workload and meet deadlines.
- Ability to use own initiative
- Excellent organisational skills
Desirable
- Ability to make judgements involving facts or situations requiring some analysis
- Ability to communicate with, coordinate and liaise with a multidisciplinary team
Governance
Essential
- Compliance with the Trust Data Protection Policy
- Upholds Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
