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Medical Education Administrator

East Kent Hospitals University NHS Foundation Trust

Information:

This job is now closed

Job summary

The Medical Education department is looking for enthusiastic individual to join our busy department. We require a hard working, people friendly individual who has exceptional organisational skills with the ability to manage and prioritise their work accordingly.

This role will keep you both busy and challenged. You must be highly motivated with excellent communication skills, the ability to use your own initiative and work well under pressure.

You will need to be adaptable, reliable and a team player with previous staff management experience.

Main duties of the job

The MEA will work co-operatively across a number of teams, to provide efficient and effective administrative and project support, with some secretarial responsibilities, to key functions within the Department. The MEA will develop detailed knowledge, skills and expertise in at least one designated, complex service area(s) to enable the Department to meet statutory / mandatory / HEE and other requirements in line with Department strategic goals and priority needs. The MEA will proactively liaise and interface with both clinical and administrative colleagues in both educational and clinical contexts and settings in order to fully integrate and enhance department services in support of our students, trainees and other doctors.

The expected focus of this role, certainly in the first instance, will be post-graduate administration. The role holder will need to become very familiar with postgraduate medical education and can expect this to form the most substantial area of work.

About us

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

344-0002COR

Job locations

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Job description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Person Specification

Experience

Essential

  • 3+ years recent administration experience within an NHS, public service or an educational environment

Desirable

  • 2+ years recent administration experience within a Medical Education or Higher Education environment Managerial/ supervisory experience

Qualifications

Essential

  • NVQ Level 3 in Business Administration / 2 A Levels/ equivalent experience GCSEs in English and Mathematics Grade C minimum RSA level 3 or equivalent

Desirable

  • Degree or NVQ Level 4 in business

Skills

Essential

  • Excellent communication skills, written and verbal using various methods and platforms to all levels of staff, external agencies and the general public. Sound keyboard skills, digital literacy skills including the ability to use MS office software to a high standard. Data input and extraction for reporting, accurate minute and note taking
  • High attention to detail and accuracy, effective planning and organisational ability. Problem-solver with ability to be resourceful, creative and adaptable. Multitasking and ability to switch between tasks due to disruptions and distractions. Touch typing at 50-wpm minimum. Ability to use own initiative where necessary

Desirable

  • Creation of data bases Use of Digital software and website upkeep. Touch typing at around 50-60 wpm

Knowledge

Essential

  • Awareness of Health Education England's Digital Capability Framework and its applications Medical Education or Health Professional Training

Desirable

  • Understanding of medical career path including education and training Knowledge of Health Education England's National Education Contract
Person Specification

Experience

Essential

  • 3+ years recent administration experience within an NHS, public service or an educational environment

Desirable

  • 2+ years recent administration experience within a Medical Education or Higher Education environment Managerial/ supervisory experience

Qualifications

Essential

  • NVQ Level 3 in Business Administration / 2 A Levels/ equivalent experience GCSEs in English and Mathematics Grade C minimum RSA level 3 or equivalent

Desirable

  • Degree or NVQ Level 4 in business

Skills

Essential

  • Excellent communication skills, written and verbal using various methods and platforms to all levels of staff, external agencies and the general public. Sound keyboard skills, digital literacy skills including the ability to use MS office software to a high standard. Data input and extraction for reporting, accurate minute and note taking
  • High attention to detail and accuracy, effective planning and organisational ability. Problem-solver with ability to be resourceful, creative and adaptable. Multitasking and ability to switch between tasks due to disruptions and distractions. Touch typing at 50-wpm minimum. Ability to use own initiative where necessary

Desirable

  • Creation of data bases Use of Digital software and website upkeep. Touch typing at around 50-60 wpm

Knowledge

Essential

  • Awareness of Health Education England's Digital Capability Framework and its applications Medical Education or Health Professional Training

Desirable

  • Understanding of medical career path including education and training Knowledge of Health Education England's National Education Contract

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust

Address

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Employer's website

https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)

Employer details

Employer name

East Kent Hospitals University NHS Foundation Trust

Address

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Employer's website

https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)

For questions about the job, contact:

Head of Performance

Jessica Berry

Jessica.berry15@nhs.net

07805791557

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

344-0002COR

Job locations

Queen Elizabeth the Queen Mother Hospital

Ramsgate Road

Margate

CT9 4AN


Supporting documents

Privacy notice

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