Job summary
The Job Planning Project Manager forms a crucial role within the Chief Medical Officers team at East Kent Hospitals University Foundation Trust.
The team consists of a Senior Business Manager, supporting and leading the Revalidation and Job Planning Project Managers.
The principle role of the Job Planning Project Manager is to support the organisations Chief Medical Officer in delivering the key part of the Consultant and SAS doctor terms and conditions along with various other aspects of the CMO portfolio.
The Project Managers within the team enable and contribute towards achieving these responsibilities and provide a crucial function for the safe and effective running of the organisation. The purpose of the Job Planning Project Manager is to drive the organisation forward in achieving a number of strategic objectives relating to the effective job planning of its medical workforce.
Main duties of the job
- Enabling the delivery of the Trusts job planning cycle;
- Developing, initiating, and delivering projects relating to job planning;
- Supporting the lead for job planning in achieving their objectives;
- Co-ordinating reports and supporting evidence of current and projected performance against key performance indicators;
- Delivering mandated reports to the Board of Directors on behalf of the CMO;
- Supporting and assisting medical staff with achieving the requirements of appraisal and revalidation and job planning;
- Organising and servicing the training and workshops associated with job planning; and
- Providing support to the lead for job planning in delivering a robust appeals and mediation process for job planning.
About us
We are one of the largest hospital trusts in England, with three acute hospitals and community sites serving a local population of around 700,000.We also provide specialist services for Kent and Medway.
We care about our patients and our people. We are focused on providing outstanding, safe patient care, and a positive working culture that benefits staff and patients alike. With our emphasis on staff training and development, a staff support scheme that's second to none, and a healthy package of benefits, it's easy to put down roots in East Kent Hospitals.
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Person Specification
Experience
Essential
- Experience in leading the delivery of improvement projects
- Experience with audits and or other assurance frameworks to support outcomes
- Experience with communicating and engaging stakeholders
- Experience with the job planning process
Desirable
- Experience with the medical Appraisal and Revalidation process
- Experience with board or sub-board papers/briefings
- Experience in evaluating and measuring performance of health services
- Experience with leading/managing a Responsible Officer Advisory Group (ROAG)
Skills
Essential
- Proven project management skills and delivery of change/improvement
- Competent with word processors, spreadsheet software and other tools to support business activities
- Excellent written and verbal communication skills with experience in presenting and/or facilitating training
- Skilled negotiator
- Attention to detail combined with the ability to extract key information from complex analysis
Desirable
- Administrative skills associated with project management and support
- Stakeholder management
- Events management
- Capable of anticipating the need for business change in response to contemporary guidance or reports from local/national/regulator bodies
Knowledge
Essential
- Understands the contractual obligations for medical staff, in particular, those that require job planning and how this links to the terms and conditions of certain medical staff
- Knowledge of the employee based awards process (such as local clinical excellence awards and national clinical impact awards)
Desirable
- An understanding of change/improvement methodologies
- Understands the responsibilities of a Responsible Officer (RO) and the duties required to meet these
Qualifications
Essential
- Educated to a degree level in a relevant subject or equivalent level of experience of working in a specialist area
- Project Management Qualification
- Evidence of personal/professional development
Desirable
- Word processing qualification
- Data handling/analysis qualification
Other requirements
Essential
- Able to work without supervision and manages time effectively to meet deadlines
- Actively develops themselves and supports others to do the same
- A commitment and a passion to improve the appraisal and revalidation experience of our medical workforce
Person Specification
Experience
Essential
- Experience in leading the delivery of improvement projects
- Experience with audits and or other assurance frameworks to support outcomes
- Experience with communicating and engaging stakeholders
- Experience with the job planning process
Desirable
- Experience with the medical Appraisal and Revalidation process
- Experience with board or sub-board papers/briefings
- Experience in evaluating and measuring performance of health services
- Experience with leading/managing a Responsible Officer Advisory Group (ROAG)
Skills
Essential
- Proven project management skills and delivery of change/improvement
- Competent with word processors, spreadsheet software and other tools to support business activities
- Excellent written and verbal communication skills with experience in presenting and/or facilitating training
- Skilled negotiator
- Attention to detail combined with the ability to extract key information from complex analysis
Desirable
- Administrative skills associated with project management and support
- Stakeholder management
- Events management
- Capable of anticipating the need for business change in response to contemporary guidance or reports from local/national/regulator bodies
Knowledge
Essential
- Understands the contractual obligations for medical staff, in particular, those that require job planning and how this links to the terms and conditions of certain medical staff
- Knowledge of the employee based awards process (such as local clinical excellence awards and national clinical impact awards)
Desirable
- An understanding of change/improvement methodologies
- Understands the responsibilities of a Responsible Officer (RO) and the duties required to meet these
Qualifications
Essential
- Educated to a degree level in a relevant subject or equivalent level of experience of working in a specialist area
- Project Management Qualification
- Evidence of personal/professional development
Desirable
- Word processing qualification
- Data handling/analysis qualification
Other requirements
Essential
- Able to work without supervision and manages time effectively to meet deadlines
- Actively develops themselves and supports others to do the same
- A commitment and a passion to improve the appraisal and revalidation experience of our medical workforce
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
