Job summary
This post is a key member of the PMO at East Kent Hospitals University NHS Foundation Trust. The PMO is primarily focused on supporting and facilitating the successful and smooth delivery of the organisations efficiency programme.
The project manager role has a key focus on the project management of themed efficiency programmes as well as project management support to the clinical and corporate services.
The postholder will be involved in every stage of the project from the initial scoping exercise, the launch of the scheme, governance arrangements and of course ensuring that it is delivered on time and to value.
While responsibility for the identification and overall delivery of schemes sits with the requisite Divisional or corporate director/senior manager the project manager has a clear role to facilitate the delivery of these objectives in a professional and well-structured way ensuring that they fully comply with the programme Governance/reporting arrangements.
Main duties of the job
This post will provide expert project and programme management skills support delivery of one or more of the Trusts efficiency programme schemes. These schemes will by their nature be complex and have a number of material sub projects / components with a significant return on investment. It is essential that they are professionally managed to timetable.
The postholder will be responsible for ensuring that all aspects and all components of the scheme are professionally project managed and that they are comprehensively captured on the Trust's PMO systems. The postholder will also ensure that there is clear definition of the roles and responsibilities of all parties at the inception of the programme and that any issues are flagged and resolved quickly and efficiently.Additionally, the postholder will be expected to generate improvement opportunities, write articulate planning documents, use their previous experience to influence teams to work in new ways and be able to effectively communicate with staff at all levels in the organisation.
The postholder will demonstrate a methodical and structured approach along with extensive project management skills and the ability to manage all aspects of the full project lifecycle.
Finally, they will support the designated Executive in their role as scheme sponsor.
About us
We are one of the largest hospital trusts in England, with three acute hospitals and community sites serving a local population of around 700,000. We also provide specialist services for Kent and Medway.
We care about our patients and our people. We are focused on providing outstanding, safe patient care, and a positive working culture that benefits staff and patients alike.With our emphasis on staff training and development, a staff supportscheme that's second to none, and a healthy package of benefits, it's easy to put down roots in East Kent Hospitals.
At East Kent Hospitals we have the opportunity to transform the way in which healthcare is delivered to the communities we serve.
This is an opportunity for individuals with experience of project management to join the organisation and create and drive the delivery of the Trust's efficiency programmes.
The Programme Management Office assures delivery of key cost improvement programmes within the Trust through application of a proven best practice project delivery assurance model.
The PMO manages the pipeline of opportunities for improvement, develops standardised planning information to track implementation, validates plans for approval against best practice and tracks implementation.
Job description
Job responsibilities
Main Tasks, Duties and ResponsibilitiesThe project manager takes day to day responsibility for supporting the project delivery at each stage from inception to post project evaluation. The prime responsibility is to ensure that the project(s) deliver the required outcomes to the required quality within the constraints of time and cost.
Leadership:
Provide clear support to assigned projects, be a positive role model and actively promote the Trusts vision, strategic aims and values. Develop close working relationships with project leads and teams, clinical teams and corporate departments to determine the resources required to develop and ensure successful delivery. To work closely with the continuous improvement team to support the drive towards a culture of continuous improvement across the Trust.
Project Management:
To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure that no project is initiated without sign off via QIA process. To facilitate the smooth running and delivery of the project. Provide relevant data analysis and benchmarking to assist with setting appropriate targets and KPIs etc. To provide constructive challenge to the project owner and team through effective performance management using KPIs, Project milestones and performance data. Assist project leads in writing project plans where absolutely necessary work directly with the lead to co-author a project plan. Responsible for the provision of all project management documentation including. Responsible for supporting the Programme Manager in planning and organising complex improvement programmes. Develop and support implementation of a broad range of cost improvement programmes.
Risk Management:
To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure there is comprehensive preparation and management of the project plan for all elements of the project(s), clearly identifying the critical path and signed off by the project owner. Ensure there is comprehensive preparation and management of a stakeholder engagement plan designed to facilitate the smooth and timely delivery of the project and that this is signed off by the project owner. Monitor the performance the allocated efficiency programmes against agreed objectives and project milestones, prompt appropriate corrective action to ensure that the delivery timeline is met. Ensure that all risks associated with project(s) are clearly identified, logged and managed to ensure successful delivery of the Programme. To adhere to and fully maintain agreed Programme Office document management systems.
Financial Management:
Report against the financial plan for the Project and ensure that appropriate mitigating action is taken. To work alongside the relevant Finance manager(s) to quantify the project financial benefits potential and monitor and report on delivery against the signed off PID. Propose and agree project specific KPIs that will be closely monitored to ensure that delivery of the scheme is on track.
Human Resource Management:
Ensure that any workforce implications are identified and managed during the life of the project(s). Co-ordinate work of assigned team members and undertake a mentor role to junior members of the individual project team members Ensure that all project team members have a sound understanding of the PMO processes i.e. PIDs, QIA, Tracker, risk management and escalation triggers etc. and provide training where necessary. As above ensure that all project leads are competent at writing comprehensive project plans and ensure support and training is provided, where required, in support of this objective. Take responsibility for your own continuous professional development, fully participate in appropriate training activities and encourage and support the development and training of team members. Ensure the project owner completes an evaluation of the postholder on completion of each individual project.
Innovation and Quality:
Investigate and use best practice from within the NHS to inform assigned projects.
Communication and Stakeholder Management
To develop a communications strategy for assigned projects and ensure there is clear project communications over the life of the project(s), both internally and externally. To liaise with managers at all levels including Executive Directors particularly where there is a requirement for escalation to maintain project momentum. Fully engage with all stakeholders throughout the project(s) ensuring clear acceptance of individual participant responsibilities and buy-in and sign off at each stage. Develop good relationships with all stakeholders, external advisors and contractors. Working with key members of the wider individual Project Teams to ensure project details and outcomes are fully communicated internally and externally.
Job description
Job responsibilities
Main Tasks, Duties and ResponsibilitiesThe project manager takes day to day responsibility for supporting the project delivery at each stage from inception to post project evaluation. The prime responsibility is to ensure that the project(s) deliver the required outcomes to the required quality within the constraints of time and cost.
Leadership:
Provide clear support to assigned projects, be a positive role model and actively promote the Trusts vision, strategic aims and values. Develop close working relationships with project leads and teams, clinical teams and corporate departments to determine the resources required to develop and ensure successful delivery. To work closely with the continuous improvement team to support the drive towards a culture of continuous improvement across the Trust.
Project Management:
To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure that no project is initiated without sign off via QIA process. To facilitate the smooth running and delivery of the project. Provide relevant data analysis and benchmarking to assist with setting appropriate targets and KPIs etc. To provide constructive challenge to the project owner and team through effective performance management using KPIs, Project milestones and performance data. Assist project leads in writing project plans where absolutely necessary work directly with the lead to co-author a project plan. Responsible for the provision of all project management documentation including. Responsible for supporting the Programme Manager in planning and organising complex improvement programmes. Develop and support implementation of a broad range of cost improvement programmes.
Risk Management:
To work with the project lead to ensure that all projects are properly scoped and quantified before being shared. Ensure there is comprehensive preparation and management of the project plan for all elements of the project(s), clearly identifying the critical path and signed off by the project owner. Ensure there is comprehensive preparation and management of a stakeholder engagement plan designed to facilitate the smooth and timely delivery of the project and that this is signed off by the project owner. Monitor the performance the allocated efficiency programmes against agreed objectives and project milestones, prompt appropriate corrective action to ensure that the delivery timeline is met. Ensure that all risks associated with project(s) are clearly identified, logged and managed to ensure successful delivery of the Programme. To adhere to and fully maintain agreed Programme Office document management systems.
Financial Management:
Report against the financial plan for the Project and ensure that appropriate mitigating action is taken. To work alongside the relevant Finance manager(s) to quantify the project financial benefits potential and monitor and report on delivery against the signed off PID. Propose and agree project specific KPIs that will be closely monitored to ensure that delivery of the scheme is on track.
Human Resource Management:
Ensure that any workforce implications are identified and managed during the life of the project(s). Co-ordinate work of assigned team members and undertake a mentor role to junior members of the individual project team members Ensure that all project team members have a sound understanding of the PMO processes i.e. PIDs, QIA, Tracker, risk management and escalation triggers etc. and provide training where necessary. As above ensure that all project leads are competent at writing comprehensive project plans and ensure support and training is provided, where required, in support of this objective. Take responsibility for your own continuous professional development, fully participate in appropriate training activities and encourage and support the development and training of team members. Ensure the project owner completes an evaluation of the postholder on completion of each individual project.
Innovation and Quality:
Investigate and use best practice from within the NHS to inform assigned projects.
Communication and Stakeholder Management
To develop a communications strategy for assigned projects and ensure there is clear project communications over the life of the project(s), both internally and externally. To liaise with managers at all levels including Executive Directors particularly where there is a requirement for escalation to maintain project momentum. Fully engage with all stakeholders throughout the project(s) ensuring clear acceptance of individual participant responsibilities and buy-in and sign off at each stage. Develop good relationships with all stakeholders, external advisors and contractors. Working with key members of the wider individual Project Teams to ensure project details and outcomes are fully communicated internally and externally.
Person Specification
Qualifications and training
Essential
- Educated to degree level, or able to demonstrate an equivalent level of knowledge gained through relevant education, training and experience.
- Project Management Qualifications such as Prince 2 or Managing Successful Projects or equivalent or other relevant experience
Desirable
Skills and experience
Essential
- Experience of leading change projects in large/complex organisations.
- Experience of developing and producing project plans and strategies
- Project Management competencies, including well developed planning and organisational skills and the ability to work under pressure and meet deadlines.
- To be able to critically assess the quality of complex plans.
- Ability to develop strong relationships with Executives, clinicians and other senior management.
- Able to analyse complex data, reports and interpret statistical (including financial) data and draw conclusions. Able to think strategically and to analyse complex issues.
Personal/professional attributes
Essential
- The successful candidate will be a highly motivated and dynamic individual, able to work flexibly in a fast-paced environment and hold themselves (and their team) to account for achieving tangible result. He or she will also be able to demonstrate an appetite for learning and self-development
- Strong presentational and inter-personal skills with the ability to communicate at all levels, working on a wide-range of challenges simultaneously, to demanding timescales
Other requirements
Essential
- Ability to travel between Trust sites in a timely manner
Person Specification
Qualifications and training
Essential
- Educated to degree level, or able to demonstrate an equivalent level of knowledge gained through relevant education, training and experience.
- Project Management Qualifications such as Prince 2 or Managing Successful Projects or equivalent or other relevant experience
Desirable
Skills and experience
Essential
- Experience of leading change projects in large/complex organisations.
- Experience of developing and producing project plans and strategies
- Project Management competencies, including well developed planning and organisational skills and the ability to work under pressure and meet deadlines.
- To be able to critically assess the quality of complex plans.
- Ability to develop strong relationships with Executives, clinicians and other senior management.
- Able to analyse complex data, reports and interpret statistical (including financial) data and draw conclusions. Able to think strategically and to analyse complex issues.
Personal/professional attributes
Essential
- The successful candidate will be a highly motivated and dynamic individual, able to work flexibly in a fast-paced environment and hold themselves (and their team) to account for achieving tangible result. He or she will also be able to demonstrate an appetite for learning and self-development
- Strong presentational and inter-personal skills with the ability to communicate at all levels, working on a wide-range of challenges simultaneously, to demanding timescales
Other requirements
Essential
- Ability to travel between Trust sites in a timely manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
