Job summary
An exciting opportunity has arisen for a full time Office Manager post within Community Child Health based at Greenbanks Children's Centre, Westfield Road, Garlinge. We are looking for an enthusiastic person with excellent administration skills and a confident approach to management & experience of leadership roles. The candidate should be able to adapt to a changing environment and show confidence , knowledge and experience in the use of hospital based IT systems.
*Previous applicants need not apply*
Main duties of the job
To provide comprehensive administrative, clerical and audio typing service to consultants and their teams.
To coordinate patients on the 3+ ASD pathway.
Work in a team based secretarial service providing support for each other and ensuring continuity of the service.
Act as a point of liaison between patients, GPs, other staff and outside agencies.
About us
Today, the team at East Kent Hospitals will care for more than 2,000 people. Most of these people and their loved ones will be at a significant moment in their lives - an emergency situation, a diagnosis, a new life, a last chance to say goodbye, or a new chance to learn or regain skills.
That's why if you are passionate about people, you're the perfect fit for us, whether you are a health professional or someone who can bring your valuable skills 'behind the scenes'.
Our vision is 'great healthcare from great people' - if you are great at what you do and want to work in an environment where you can give your best, come and be part of us!
Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'
Person Specification
Experience
Essential
- Previous experience of managing and supervising staff, including allocation of work and performance management
- Experience of a range of work procedures and practices
- Minimum of 2 years secretarial experience
Desirable
- Previous NHS experience
- Experience of carrying out appraisals
Skills
Essential
- Ability to prioritise workload and meet deadlines
- Able to communicate with and liaise with multi disciplinary teams
- Ability to remain calm in a busy environment whilst working under pressure
- Ability to maintain staff motivation to achieve optimum performance
Desirable
- Knowledge of MS Excel and experience of business reports
Knowledge
Essential
- Knowledge of a range of office procedures
- Knowledge of working for and within a team and managing the work of a team
Qualifications
Essential
- Computer literate to include Word and Excel
- Relevant management qualification of equivalent level of experience
- GCSE A- C English & Maths
- RSA LEVEL 3/BTEC or equivalent
Person Specification
Experience
Essential
- Previous experience of managing and supervising staff, including allocation of work and performance management
- Experience of a range of work procedures and practices
- Minimum of 2 years secretarial experience
Desirable
- Previous NHS experience
- Experience of carrying out appraisals
Skills
Essential
- Ability to prioritise workload and meet deadlines
- Able to communicate with and liaise with multi disciplinary teams
- Ability to remain calm in a busy environment whilst working under pressure
- Ability to maintain staff motivation to achieve optimum performance
Desirable
- Knowledge of MS Excel and experience of business reports
Knowledge
Essential
- Knowledge of a range of office procedures
- Knowledge of working for and within a team and managing the work of a team
Qualifications
Essential
- Computer literate to include Word and Excel
- Relevant management qualification of equivalent level of experience
- GCSE A- C English & Maths
- RSA LEVEL 3/BTEC or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
