Job summary
An exciting opportunity has arisen in the Pharmacy department at QEQM Hospital to help with admin and general office duties within the Pharmacy Procurement team.
We are a small, friendly team that provides an efficient medicines procurement service to all Pharmacy departments within East Kent Hospitals University Foundation Trust. We are responsible for sourcing, purchasing and invoicing medicines, ensuring medicines are always available in our pharmacies ready to be sent to wards and patients.
If you would like further information on the role then please don't hesitate to get in touch.
Main duties of the job
To complete pharmacy procurement administration tasks including filing of paperwork, electronic filing, scanning of documents and other admin office duties as required.
To assist the Senior Pharmacy Procurement Clerks with the basic purchasing of pharmaceuticals according to Standard Operating Procedures(SOPs).
To assist the Senior Pharmacy Invoicing Clerk with processing invoices for payment in line with lead time and legal requirements as per SOPs.
To answer telephone calls, liaising with customers/suppliers and dealing with routine queries and forwarding to senior colleagues if appropriate.
About us
The organisation is currently launching its new improvement focus in the form of an improvement system called We Care. The We Care System is a fundamentally new model that the organisation will be shifting to, it champions empowerment, promotes innovation and will bolster the connection and collaboration of staff throughout the organisation.
The We Care System utilises a multi-layered approach to improvement allowing staff to develop and produce a variety of ideas to combat the issues and problems that have been identified. The system allows for the deployment of:
- Strategic Initiatives which are long term projects and focus led and driven by our executive
- Trust Priority Improvement Projects which are short term projects allocated to a range of project teams made up from our staff groups focusing on impacting our True North metrics and breakthrough objectives
- Ward Based OMS which delivers daily management and continuous improvement on the frontline
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Job description
Job responsibilities
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.
Person Specification
Experience
Essential
- Customer service experience
Desirable
- Previous pharmacy or hospital experience
- Previous admin experience
Skills
Essential
- Excellent communication, message handling and interpersonal skills
- Organised with an attention to detail and high accuracy
- Ability to prioritise work and manage time
- Good computer skills including email and Microsoft Excel
Knowledge
Essential
- Computer Literacy with working knowledge of word processing, Excel, E-mail and Internet.
Qualifications
Essential
- Educated to GCSE level or equivalent in Maths and English
Desirable
- NVQ Level 2 in Pharmacy Skills (Buttercups or equivalent)
Other
Essential
- Upholds and models the Trust values
Person Specification
Experience
Essential
- Customer service experience
Desirable
- Previous pharmacy or hospital experience
- Previous admin experience
Skills
Essential
- Excellent communication, message handling and interpersonal skills
- Organised with an attention to detail and high accuracy
- Ability to prioritise work and manage time
- Good computer skills including email and Microsoft Excel
Knowledge
Essential
- Computer Literacy with working knowledge of word processing, Excel, E-mail and Internet.
Qualifications
Essential
- Educated to GCSE level or equivalent in Maths and English
Desirable
- NVQ Level 2 in Pharmacy Skills (Buttercups or equivalent)
Other
Essential
- Upholds and models the Trust values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
