Job summary
We are excited to be recruiting aGrants and Funds Engagement Manager to join our small but ambitious team. Reporting to the Head of Charity, you'll play a key role in delivering our bold three-year strategy, driving meaningful impact for patients, their families and staff by managing our evolving grants programme.
Main duties of the job
You will oversee our Special Purpose Fund (SPF) portfolio, working closely with staff teams to help shape and deliver high-impact projects, ensuring funds are used effectively and in line with organisational priorities and guidance.
This is a fantastic opportunity for someone who enjoys both strategic thinking and hands-on delivery. You will lead on strengthening our grants processes and systems, and work collaboratively with colleagues across Charity Finance, Fund Advisors, Divisional Directors, and the wider team to ensure funds make a real difference where they are needed most.
A key part of this role involves working in partnership with St George's Hospital Charity on joint funding opportunities and shared initiatives across our hospital group.
This is an exciting opportunity to join a growing charity at a crucial stage in its development. As part of our team, you'll help shape how we fund projects, communicate their impact, and uncover unmet needs that will inform future fundraising appeals and strategic priorities.
This role will deputise for the Head of Charity when required and represent the Charity across all areas, not limited to Grants. You will be ready to step up and take on broader responsibilities as needed.
We're looking for someone who is flexible, proactive, and ready to get involved in a variety of tasks. If you thrive in a fast-paced environment and can confidently juggle multiple priorities, we would love to hear from you.
About us
Epsom and St Helier Hospitals (ESTH) provide care to nearly 900,000 people across south west London and Surrey every year. With a dedicated workforce of over 7,000 staff, our hospitals operate around the clock to deliver vital care to our communities.
The much-loved ESTH Charity is dedicated to going above and beyond for our patients, their families, and the incredible staff who care for them. Thanks to the generous funds we receive, we are able to deliver vital support and enhancements that the NHS alone cannot provide.
In just the past year, we have:
Transformed staff rooms for our hardworking Renal Teams.
Funded a specialist research computer at the South West London Elective Orthopaedic Centre
Invested in staff training and education to keep out teams at the forefront of care.
Job description
Job responsibilities
Grant Programme Management
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Coordinate the charitys grant making application process, including promoting opportunities, providing first point of contact and review, and supporting applicants throughout the process.
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Ensure all applications are assessed fairly and in line with charity policy, offering guidance to ensure a positive and supportive applicant experience.
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Contribute to impact reporting, helping to demonstrate the difference funded projects make to patients, staff and services.
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Work with the Head of Charity to implement improved policies and systems that support grant giving and drive efficiency.
Strategic Fund Management
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Identify opportunities to rationalise our fund portfolio by removing unnecessary restrictions on underused funds, reinvigorating dormant ones and creating new expenditure opportunities. This will involved close collaboration with clinical teams, Divisional Directors and Charity Finance.
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Work with the Head of Charity to align grant expenditure with areas of the Trusts CARE Strategy.
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Support the development of the annual grants budgets and spending targets, with a particular focus on the general unrestricted fund.
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Lead the creation and implementation of a Fund Advisor handbook, ensuring all Fund Advisors follow best practice, internal policies and Charity Commission guidance.
Special Purpose Fund (SPF) Oversight and Engagement
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Work closely with Charity Finance to manage and maintain the SPF portfolio, ensuring accurate fund records and Fund Advisor information and supporting the effective and appropriate use of charitable funds in line with policy and guidance.
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Lead on engagement with Fund Advisors, including stewardship, relationship building, and communications that promote greater awareness, encourage fund usage, and support income generation in collaboration with the Fundraising Team.
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Monitor and analyse fund activity with Charity Finance, proactively identifying underused funds and working with stakeholders to develop spending and income plans where needed.
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Support the development of improved guidance and processes, and provide regular reporting to the Head of Charity, Charitable Funds Committee and Corporate Trustee Board on fund performance and impact.
Job description
Job responsibilities
Grant Programme Management
-
Coordinate the charitys grant making application process, including promoting opportunities, providing first point of contact and review, and supporting applicants throughout the process.
-
Ensure all applications are assessed fairly and in line with charity policy, offering guidance to ensure a positive and supportive applicant experience.
-
Contribute to impact reporting, helping to demonstrate the difference funded projects make to patients, staff and services.
-
Work with the Head of Charity to implement improved policies and systems that support grant giving and drive efficiency.
Strategic Fund Management
-
Identify opportunities to rationalise our fund portfolio by removing unnecessary restrictions on underused funds, reinvigorating dormant ones and creating new expenditure opportunities. This will involved close collaboration with clinical teams, Divisional Directors and Charity Finance.
-
Work with the Head of Charity to align grant expenditure with areas of the Trusts CARE Strategy.
-
Support the development of the annual grants budgets and spending targets, with a particular focus on the general unrestricted fund.
-
Lead the creation and implementation of a Fund Advisor handbook, ensuring all Fund Advisors follow best practice, internal policies and Charity Commission guidance.
Special Purpose Fund (SPF) Oversight and Engagement
-
Work closely with Charity Finance to manage and maintain the SPF portfolio, ensuring accurate fund records and Fund Advisor information and supporting the effective and appropriate use of charitable funds in line with policy and guidance.
-
Lead on engagement with Fund Advisors, including stewardship, relationship building, and communications that promote greater awareness, encourage fund usage, and support income generation in collaboration with the Fundraising Team.
-
Monitor and analyse fund activity with Charity Finance, proactively identifying underused funds and working with stakeholders to develop spending and income plans where needed.
-
Support the development of improved guidance and processes, and provide regular reporting to the Head of Charity, Charitable Funds Committee and Corporate Trustee Board on fund performance and impact.
Person Specification
Qualifications
Essential
- Degree/formal qualification or significant experience above degree level.
- Highly developed specialist knowledge in charity, grants, fund management or related field, underpinned by theory and experience.
Experience
Essential
- Experience of grants management, including advising applicants, assessing and monitoring grants, and financial oversight.
- Proven experience of developing and implementing new processes, policies and procedures.
- Experience of developing grant communications and resources including communicating complex information in easily accessible and compelling ways.
- Proven success developing relationships with key internal and external stakeholders, including those at senior levels
- Experience of working in partnership across internal and external teams and developing processes to ensure appropriate collaboration.
- Experience developing and implementing grant strategy targets.
- Proficiency using financial databases and excel, with the ability to contribute to development of systems.
Skills
Essential
- Knowledge and experience of funds/grant management within the NHS Charity, Charity or Health sector.
- Knowledge and understanding of the NHS including the challenges and opportunities facing staff and patients.
- High level of accuracy and attention to detail
- Excellent communication skills, both written and verbal
- Excellent interpersonal skills and ability to build a strong rapport with colleagues, Fund Advisors and Divisional Directors.
- Commitment to collaborative teamwork and inclusive working
- Ability to give and receive feedback objectively and sensitively and willingness to challenge constructively
Person Specification
Qualifications
Essential
- Degree/formal qualification or significant experience above degree level.
- Highly developed specialist knowledge in charity, grants, fund management or related field, underpinned by theory and experience.
Experience
Essential
- Experience of grants management, including advising applicants, assessing and monitoring grants, and financial oversight.
- Proven experience of developing and implementing new processes, policies and procedures.
- Experience of developing grant communications and resources including communicating complex information in easily accessible and compelling ways.
- Proven success developing relationships with key internal and external stakeholders, including those at senior levels
- Experience of working in partnership across internal and external teams and developing processes to ensure appropriate collaboration.
- Experience developing and implementing grant strategy targets.
- Proficiency using financial databases and excel, with the ability to contribute to development of systems.
Skills
Essential
- Knowledge and experience of funds/grant management within the NHS Charity, Charity or Health sector.
- Knowledge and understanding of the NHS including the challenges and opportunities facing staff and patients.
- High level of accuracy and attention to detail
- Excellent communication skills, both written and verbal
- Excellent interpersonal skills and ability to build a strong rapport with colleagues, Fund Advisors and Divisional Directors.
- Commitment to collaborative teamwork and inclusive working
- Ability to give and receive feedback objectively and sensitively and willingness to challenge constructively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
