Epsom and St Helier University Hospitals NHS Trust

Unit Clerk

The closing date is 29 July 2025

Job summary

The postholder will assist the provision of quality patient care through dedicated administrative and clerical support and continuous improvement.

Based in Kingston Dialysis Unit the post holder will support administrative and clerical issues relating to patients' pathway of care, including reception duties for the dialysis unit.

Main duties of the job

To work as part of a clinical team assisting the nursing team to ensure that patients are admitted efficiently for outpatient appointments, pre-admission appointments, investigative treatments, diagnostic procedures and inpatient and day case operations within national guidelines and in accordance with the trust's Patients Access, Booking and Choice Policy. To provide administrative support to consultant/clinical teams.

About us

The Trust affords its employees equal opportunities in employment, training and development irrespective of sex, sexual orientation, gender reassignment, disability, marital/parental status, race, colour, nationality, ethnic origin, religion, hours of work, political beliefs, TU membership or age.

The Trust has an Equal Opportunities Policy and all employees are expected to be aware of, and adhere to the provisions of this policy and to carry out their duties and responsibilities in accordance with this policy.

Details

Date posted

15 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£29,179 a year pa incl HCAS Outer pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

343-7215029-FM-SC

Job locations

Kingston Dialysis Unit

2 Manorgate Road

Kingston

KT2 7AL


Job description

Job responsibilities

  • To work as part of a clinical team assisting the nursing team to ensure that patients are admitted efficiently for outpatient appointments, pre-admission appointments, investigative treatments, diagnostic procedures and inpatient and day case operations within national guidelines and in accordance with the trusts Patients Access, Booking and Choice Policy. To provide administrative support to consultant/clinical teams.
  • To ensure that the information is recorded accurately and comprehensively on the Trust PAS system(s).
  • Disseminate patient and healthcare professional correspondence in a timely manner, including clinical correspondence and discharge summaries, to achieve quality measures.
  • Meet and great patients to the unit reception, booking and recording patient appointments as required.
  • The postholder will have access to Iclip pro/Cerner. The postholder will keep the computer tracking system updated, ensuring that any medical notes in your possession are kept in numerical or alphabetical order and that they are kept in a non-public area and that all patient documentation is filled in patients notes &/or transferred to appropriate ward, medical records &/or other departments as required
  • Provide information service for elective patients (including distressed and anxious patients/relatives as required). Be aware of the needs and concerns of patients and provide a friendly, efficient and courteous service to patients, relatives and visitors, providing them with advice and information as appropriate. Use empathetic approach to patients and/or relatives seeking assistance from clinical staff/senior managers as appropriate.
  • Promptly answer telephone enquiries, taking and relaying messages in a polite and helpful manner, taking action as appropriate. This will include enquiries from patients, their GPs and community hospitals. As appropriate escalate issues and complaints that may arise. v
  • Provide cover for colleagues across the specialty/clinical directorate during periods of planned annual leave and sickness.
  • To undertake additional administrative tasks and responsibilities within the specialty/clinical directorate as required.
  • Adhere to all Trust policies including Infection Control, Hygiene Code, Data Protection Act, and Uniform Policy, taking appropriate account of patients rights and diversity and ensuring fair access to services.

The post holder will undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the provision that appropriate training is given and that wherever possible significant changes of a permanent nature shall be mutually agreed and incorporated into the job.

Job description

Job responsibilities

  • To work as part of a clinical team assisting the nursing team to ensure that patients are admitted efficiently for outpatient appointments, pre-admission appointments, investigative treatments, diagnostic procedures and inpatient and day case operations within national guidelines and in accordance with the trusts Patients Access, Booking and Choice Policy. To provide administrative support to consultant/clinical teams.
  • To ensure that the information is recorded accurately and comprehensively on the Trust PAS system(s).
  • Disseminate patient and healthcare professional correspondence in a timely manner, including clinical correspondence and discharge summaries, to achieve quality measures.
  • Meet and great patients to the unit reception, booking and recording patient appointments as required.
  • The postholder will have access to Iclip pro/Cerner. The postholder will keep the computer tracking system updated, ensuring that any medical notes in your possession are kept in numerical or alphabetical order and that they are kept in a non-public area and that all patient documentation is filled in patients notes &/or transferred to appropriate ward, medical records &/or other departments as required
  • Provide information service for elective patients (including distressed and anxious patients/relatives as required). Be aware of the needs and concerns of patients and provide a friendly, efficient and courteous service to patients, relatives and visitors, providing them with advice and information as appropriate. Use empathetic approach to patients and/or relatives seeking assistance from clinical staff/senior managers as appropriate.
  • Promptly answer telephone enquiries, taking and relaying messages in a polite and helpful manner, taking action as appropriate. This will include enquiries from patients, their GPs and community hospitals. As appropriate escalate issues and complaints that may arise. v
  • Provide cover for colleagues across the specialty/clinical directorate during periods of planned annual leave and sickness.
  • To undertake additional administrative tasks and responsibilities within the specialty/clinical directorate as required.
  • Adhere to all Trust policies including Infection Control, Hygiene Code, Data Protection Act, and Uniform Policy, taking appropriate account of patients rights and diversity and ensuring fair access to services.

The post holder will undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the provision that appropriate training is given and that wherever possible significant changes of a permanent nature shall be mutually agreed and incorporated into the job.

Person Specification

Qualifications

Essential

  • Good general education with GCSE or equivalent in English at grade C or above

Desirable

  • NVQ level 2 in business Administration or Customer Care or equivalent
  • ECDL or equivalent

Experience

Essential

  • Experience of administration work
  • Experience of working in a customer/patient focused environment

Desirable

  • Experience of working in a healthcare setting

Knowledge and Skills

Essential

  • Good communication skills, both written and verbal
  • Computer literate, with experience of using a keyboard
  • Demonstration of effective time management abilities
  • Knowledge of databases, spreadsheets e.g. PAS, Excel or similar applications
  • Ability to be able to receive/make telephone calls in a polite and helpful manner

Desirable

  • Knowledge of NHS service provision including the pathway of care
  • Knowledge of healthcare administrative systems and processes
Person Specification

Qualifications

Essential

  • Good general education with GCSE or equivalent in English at grade C or above

Desirable

  • NVQ level 2 in business Administration or Customer Care or equivalent
  • ECDL or equivalent

Experience

Essential

  • Experience of administration work
  • Experience of working in a customer/patient focused environment

Desirable

  • Experience of working in a healthcare setting

Knowledge and Skills

Essential

  • Good communication skills, both written and verbal
  • Computer literate, with experience of using a keyboard
  • Demonstration of effective time management abilities
  • Knowledge of databases, spreadsheets e.g. PAS, Excel or similar applications
  • Ability to be able to receive/make telephone calls in a polite and helpful manner

Desirable

  • Knowledge of NHS service provision including the pathway of care
  • Knowledge of healthcare administrative systems and processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Kingston Dialysis Unit

2 Manorgate Road

Kingston

KT2 7AL


Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Kingston Dialysis Unit

2 Manorgate Road

Kingston

KT2 7AL


Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Clinical Matron

Angela Shearer

angelashearer@nhs.net

02082964888

Details

Date posted

15 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£29,179 a year pa incl HCAS Outer pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

343-7215029-FM-SC

Job locations

Kingston Dialysis Unit

2 Manorgate Road

Kingston

KT2 7AL


Supporting documents

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